Jim Davis
Tom Stephens
Dennis Scott
John Woods
Bob Scott
Grimshaw & Harring has drafted a letter to International Bank in Trinidad and its principal officers, asking for an explanation
of the actions they took in drafting our operating account without notification and our concurrence. It was stressed that our
intent is not to create a problem with the bank, but more to correct a very inappropriate procedure. Inquiry to the Colorado
Banking Commission was discussed as well as inquiry to International's lawyers. It was determined that we would let G & H
send the letter to the Bank, with a copy to their lawyers.
It was determined that the Metro District would hold its annual budget meeting on Monday, December 22, 2003 and that Jim
Davis would arrange for proper notification and creation of the necessary documentation, agenda and paperwork. It was
decided that the meeting would be at 6:00 pm, so property owners could attend and it would be at Bill Quigley's office
conference room.
Dennis Scott reported that along with many lump-sum payments arriving for the completion loan, that there were a number of
partial payments received, with no explanation of their intent or reason. Dennis will contact them to determine the intent and
inform them that the complete lump-sum must be received by December 31, or the partial payment will be returned and they
will be billed for the annual rate along with the POA dues.
It was reported that Clyde Young had responded to our call concerning the recent critique received on his engineering study.
He has reviewed it and will prepare a written response for our use in the mediation and, if necessary, subsequent court action.
We assume that the critique will end up as part of OPEC's and the bonding company's defense position. Clyde is confident in
his original work and conclusions.
The POA received the bill from Schrepfer Indus. for the clearing out and transfer of storage materials belonging to Metro and
Metro received the road maintenance bill belonging to the POA. Bob and Dennis will straighten it out with Schrepfer's billing
department.
Dennis Scott gave a financial report which showed that as of December 5th, over 20% of the properties had made the lump-
sum choice on the completion loan. He also reported that delinquent accounts had been cut in half and that the balance were
being sent to the County Treasurer for inclusion with the 2004 property tax bill. The mobile mini-storage has been removed and
the final bill is being adjusted for a partial month of use. Other bills to be paid are supplies from Trinidad Builders, the City water
bill and accounting.
Tom Stephens is going to prepare an information document on use of cisterns, with or without hookup to the water system,
and basic water tank maintenance for those who use them to haul water.
Discussion of Schrepfer's work schedule in light of his supervisor's eye surgery next week. It is their intent, weather permitting,
to have a larger workforce after Monty gets back. He should only be off three days.
Verne Jaschke has provided Schrepfer with a topo map of the bore OPEC did under the Raton Creek bed, where Wade
suspects there may be a leak between pump 1 and pump 2.
Next meeting is Thur, Dec 18th at the Holiday Inn at 8:30 am