Water Committee Meeting
November 12, 2003

Attendees: Dennis Scott
Jim Davis
John Woods
Will Potter
Mike Shelton
Bob Scott		   Schrepfer: Wade Stalker

Schrepfer Report:

  1. In checking with Jim Ferrnandez at the City, it was determined that the City had not done anything in the meter pit at the site of the City's tap.  Nor had they shut off the water, as we had requested, when completion work ceased in the spring.  Thus it is clear that someone has been in the meter pit, turning the valve to our system on and off.  The committee, the contractor and the City will develop a plan to find out what has taken place and why.
     
  2. Wade disassembled all the pumps to inspect for damage and presence of any water in them.  They are fine and have been drained to prevent freezing.  They will be given permanent freezing and tampering protection as we move forward with the completion work and put them back into service.
     
  3. The seatrain storage unit is nearly cleaned out.  Dennis will contact the company and make arrangements for its removal.
     
  4. Wade related that his crew has been having trouble with the accuracy of the location work being done when they request it.  It is a matter of the work ethic of the locator personnel and they are requesting a change.
     
  5. They have been finding a consistency of large, flat rocks on top of the water pipes adjacent to many services they are checking.  Some of these have resulted in damage that must be repaired.  It appears the contractor used the rocks to hold down the ends of a run of pipe while they backfilled, then just left the rocks in place, rather than removing them and properly backfilling those areas.
     
  6. Bill Grande's time is pretty much monopolized by his work with Evergreen, so Wade has contacted another pump contractor, that both they and Grande have worked with, so we will have a qualified person available when we need it.
     
  7. There are about 50 lots that are yet to be prepared for system testing and they should be done over the next ten days.
     
  8. An additional valve will be placed midway in the Starkville line as soon as the lot preparations are done.
     
  9. There is plenty of water in tank #1 for leak testing at this time.
     
  10. Wade agreed with the committee that his crews will not "buck the weather" and attempt to work when they can't get much accomplished.  We reconfirmed the need to use our resources prudently.

Committee Business:

  1. The draft of the letter to property owners on the choices of owner payment on the completion loan was discussed.  The letter was amended and Dennis will take it to Century Small Business for processing and mailing this week.
     
  2. Dennis presented a financial report and update and the committee discussed the method of verifying and processing the contractor and material billings.  The first contractor billing was reviewed and approved for payment.
     
  3. The committee discussed communications received by the Metro District and its attorney from OPEC's bankruptcy attorney and the response our atttorney will file.
     
  4. The committee discussed the status of our mediation hearing preparations.

Next Meeting:  Wednesday, November 19, 8:30 am, Holiday Inn