Water Committee
Meeting Minutes
April 25, 2001

Present:
Jim Davis
Rick Johnson
Mike Shelton
Harriet Vaugeois		 Absent:
Michael Hughes
John Woods

This was the first "official" meeting of the newly appointed Water Committee. It is the intention of the Committee to continue its mission of completing the water system even though the Committee will not be formalized until POA Board approval at the June 16th board meeting.

Although the Committee will establish a normal, monthly meeting schedule in the future, it was decided that the group should meet more frequently in the beginning due to the urgency of the tasks with which they are charged and the large number of issues to be addressed during this stage of the project. Therefore, until further notice, the Committee agreed to meet every other Tuesday at 4 p.m. at Jim Davis' house.

The following items were discussed and assignments made at the meeting:

  1. Rick Johnson is to schedule a meeting a.s.a.p. with Clyde Young at the Ranch to further discuss our water system and request an engineering analysis proposal. In order to avoid delays (due to Committee members’ schedules) it was agreed that the meeting could be scheduled with a minimum of two members.
  2. The "verified statement of claim/demand on bonds" from the Santa Fe Trail Ranch attorney’s office to the bonding company and OPEC is to be re-drafted with recommended changes and sent out by Monday, April 30, 2001. Jim Davis will approve the final draft on behalf of the Committee.
  3. Repairs to Pump #1 are to proceed as previously approved. Mike Hughes has agreed to order the necessary pressure valve from Kessler. Torres will install.
  4. All other repairs and/or modifications are on hold pending review by the engineer that is to be chosen for the analysis.
  5. The due date for High Plains Engineering to respond with "as-builts" is April 26, 2001. If our attorney receives no response on that date, a demand letter will be sent seeking a refund of the $15,000 fee for this information.
  6. As a good faith effort, the Committee agreed to make a partial (1/3) payment to Kessler towards the outstanding balance of approximately $11,000.
  7. As an interim budget, the Committee is to draw upon the monies available from the loan received from the POA. Bill Quigley and Jim Davis will draft the necessary promissory note.
  8. Regarding the search for a water system manager, Will, Rick and Jim agreed to serve as a recruiting sub-committee. Possible sources are Bill Quigley’s network, Trinidad Lakes POA and the City of Trinidad Water Department. Anyone with any other suggestions should contact Rick Johnson.
  9. The excess inventory needs to be returned from Denver. The Committee is seeking a volunteer who may be in the Denver area in the near future and could bring this material back to the Ranch. This would necessitate a small pick-up size capability. Please contact Rick Johnson if you can be of assistance.