Santa Fe Trail Ranch POA
MINUTES OF
THE SPECIAL BOARD MEETING
November 20, 1999
Trinidad State Junior College
|
Board Members present: |
Board Members Absent: |
Guests: |
|
Jim Davis |
None |
Bill Quigley |
|
Michael Hughes |
|
Cris Quigley |
|
David Hulstine |
|
Vaughn & Joanne Roundy |
|
Dennis Manifold |
|
Tom Stephens |
|
Paul Miner |
|
Gene & Sue Downs |
|
Will Potter |
|
Rick & Carolyn Johnson |
|
Carol Rawle |
|
Michelle Minion |
|
Neil Sexton |
|
Stan & Peggy Obrey |
|
Bill Wenstrom |
|
|
AGENDA
I. CALL TO ORDER
II. INTRODUCTION AND ROLL CALL
III. DETERMINATION OF QUORUM
IV. ELECTION OF OFFICERS
V. ELECTION OF COMMITTEE CHAIRPERSONS
VI. DATE OF NEXT MEETING
VII. ADJOURNMENT
CALL TO ORDER: The Board Meeting was brought to order at 8:00 am
INTRODUCTION, ROLL CALL, DETERMINATION OF QUORUM: Bill Quigley verified that notice
was posted 15 days in advance of the meeting date. It was determined that there were enough members
present to constitute a quorum. Jim explained that due to a recount of the ballots for board members, Bill
Wenstrom was elected to the Board rather than David Hulstine. He noted that the process for counting
ballots in the future will be changed to eliminate much of the confusion and subsequent errors. Will
moved that the previous action of the board, to replace the Board vacancy created by Jim Cannon’s
resignation with the next highest vote recipient (David Hulstine), be reaffirmed. Neil Sexton seconded, it
passed.
ELECTION OF OFFICERS: Jim Davis moved to reaffirm the action of the Board at the previous meeting
regarding election of officers. David Hulstine seconded and it was passed unanimously. That previous
action was as follows:
1. Will Potter moved that Jim Davis be elected as President. Dennis Manifold seconded. It was
passed unanimously.
2. Dennis Manifold moved that Will Potter be elected as Vice President. David Hulstine seconded.
It was passed unanimously.
3. Jim Davis moved that David Hulstine be elected as 2nd Vice President. Will Potter seconded. It
passed unanimously.
4. Will Potter moved that Paul Miner be nominated for Treasurer, David Hulstine seconded. It was
voted
that Paul Miner be elected as Treasurer.
5. Carol Rawle moved that Bill Wenstrom be elected as Assistant Treasurer. Dennis Manifold
seconded. It passed unanimously.
6. Jim Davis moved that Cris Quigley be elected as Secretary. Dennis Manifold seconded. It
passed unanimously.
7. Will Potter moved that Carol Rawle be elected as Assistant Secretary. Jim Davis seconded. It
passed unanimously.
ELECTION OF COMMITTEES: Jim Davis moved that the board reaffirm the actions of the Board at the
previous meeting regarding the election of committee heads. David Hulstine seconded and it was passed unanimously.
Jim moved that Will Potter be chairperson of the Covenant Committee. Dennis Manifold seconded
and it passed unanimously. The previous action taken by the Board was as follows:
1. Jim Davis moved that Michael Hughes be chairperson of the Utilities Committee. David Hulstine seconded. It passed.
2. Jim Davis moved that Dennis Manifold be chairperson of the Emergency Services Committee.
David Hulstine seconded. It passed.
3. Will Potter moved that David Hulstine be chairperson of the Road Committee. Dennis
Manifold seconded. It passed with abstention by Carol Rawle and Michael Hughes.
4. Jim Davis moved that the entire Board comprise the Budget Committee. David Hulstine
seconded. It passed.
5. Jim Davis moved that Paul Miner be chairperson of the Budget Committee. David Hulstine
seconded. It passed.
6. Dennis Manifold moved that Carol Rawle be chairperson of the Communication Committee.
Will Potter seconded. It passed.
7. Jim Davis moved that Carol
Rawle and Dennis Manifold serve as Co-Chairpersons of the
Conservancy Committee. Will Potter seconded. It passed.
DATE OF NEXT MEETING: next meeting, which will be a budget meeting, is scheduled for December
18th, at 109 W. Main Street, Century Small Business Office, at 7:30 am.
ADJOURNMENT: At 9:15 am Bill Wenstrom moved that the meeting be adjourned. David Hulstine
seconded, it passed unanimously.
Santa Fe Trail Ranch POA
MINUTES OF THE BUDGET MEETING
November 20, 1999
Trinidad State Junior College
|
Board Members present: |
Board Members Absent: |
Guests: |
|
Jim Davis |
None |
Bill Quigley |
|
Michael Hughes |
|
Cris Quigley |
|
David Hulstine |
|
Vaughn & Joanne Roundy |
|
Dennis Manifold |
|
Tom Stephens |
|
Paul Miner |
|
Gene & Sue Downs |
|
Will Potter |
|
Rick & Carolyn Johnson |
|
Carol Rawle |
|
Michelle Minion |
|
Neil Sexton |
|
Stan & Peggy Obrey |
|
Bill Wenstrom |
|
|
CALL TO ORDER: Paul Miner called the budget meeting to order at 9:15 am
1. The committee reviewed the 1999 budget, focusing on the road maintenance and emergency repair expense allocations. The budget committee voted to recommend that the Board authorize funding from the $50,000 reserve fund to cover the $22,000 of road repair expenses incurred by the major storm damage this year. Bill Wenstrom suggested that the transfer of funds not take place until the end of the year when it can be determined the actual shortfall. Any budgeted funds not spent in 1999 will be used to replenish the reserve fund.
2. The committee agreed to move the utilities expenses from Emergency Services to Common Area.
3. The committee discussed how to collect the $4,000 of unpaid dues and power/water loans. Cris will contact Baldwin’s office to determine if they can help by beginning foreclosure procedures on any property owner that is also delinquent in their mortgage payments. Paul will be available to do any research on the possibility of the POA beginning foreclosure procedures on the most seriously overdue accounts.
The
meeting was adjourned at 10:00 am.