Santa Fe Trail Ranch POA
Joint Special Meeting Of SFTR POA Board & Metro Board
September 11, 2010
Lazaro Martinez Station (Fire station on SFTR)

POA Directors Present:  Robert L. (Bob) Scott, President, Jim Davis, Vice President, Al Tucker, Vice President, Nancy Allred, Treasurer, Doris Noard, Secretary, John Albert, Fred Streiff.  Absent:  J Alan Aufderheide, Linda Brown.  Metro Directors Present:  Robert L. (Bob) Scott, RC Ghormley, Jerry Withington, Rick Kinder.

Guests: Tom Stephens, John Sanders.

  1. Bob Scott called the meeting to order at 9:00 am.
     
  2. Proof of notice: Bob Scott gave proof that proper notice of the meeting had been given.
     
  3. Roll call: Both Boards had a quorum in attendance which makes all business official.
     
  4. A final draft of the Assessment Payment Agreement between SFTR Metropolitan District and SFTR Property Owners Association was presented.  This agreement was drafted by the POA attorney Dennis Malone to provide a sound legal foundation for both the Metro and POA regarding collection processes.  An explanation of the history behind the Agreement and the purpose it served in the project financing was given.  It was also explained why this clarification was necessary to reflect changes that have taken place in Metropolitan District powers since 1998, when the District was formed.  The Agreement will eliminate any challenge between the Metro and POA.  The Metro does have lien powers and the agreement protects debts owed to the POA.  A separate Assessment Payment Agreement will be used for every foreclosure.  Each signed and dated Agreement will list the Owner/Debtor, Lot Number(s), and Balance Due.  Questions were clarified about the Agreement for everyone’s understanding.  Jim moved to approve the Assessment Payment Agreement; motion carried unanimously.
     
  5. Last week’s bridge assessment was a more thorough exam of the existing structure.  The written report should be available in a week or so.  Serial numbers of the railroad cars used as the bridge base were found, and used to research the type of material currently on the bridge.  Areas were noted with rust and corrosion; those areas varied in thickness from 3/8” – 1/8”.  Initial analysis indicates the currently posted 80,000 lb load limit may need to be lowered.  Once the report is received, the sign posting the load limit of the bridge will be adjusted if necessary.  Alternate access to the ranch for heavy loads, reinforcement of current bridge, overlay on current bridge, and railroad clearance requirements were discussed.  Jim will contact Bill Cordova, Las Animas County Administrator, regarding the County lending us support in our application to the Colorado PUC requesting the reopening of the Morley grade crossing.  The County was a party to the closing of the crossing in 1963, and would be a necessary party in the reopening process.
     
  6. RESOLUTION OF THE SFTR POA TO ENACT RESPONSIBLE GOVERNANCE POLICIES: A final draft of the Responsible Governance Policies was presented.  The adoption of the resolution was needed to be in compliance with the Colorado Common Interest Ownership Act (CCIOA 2005/2006) and no member vote is required.  The Resolution also outlines the POA authority and procedures to remedy Covenant violations and the procedures to enact enforcement.  John moved to approve the Resolution; motion carried unanimously.
     
  7. Nancy moved to adjourn the meeting at 9:30 am.  The motion carried.

Submitted in draft form by Doris Noard, Secretary 9/13/2010