Santa Fe Trail Ranch POA
Regular Board Meeting
August 7, 2010   9:00 AM
Lazaro Martinez Station (Fire station on SFTR)

Directors: Present Absent
  Bob Scott, President  
  Jim Davis, Vice President  
  Al Tucker, Vice President  
  Nancy Allred, Treasurer  
  Doris Noard, Secretary  
  John Albert  
  J Alan Aufderheide  
  Linda Brown  
  Fred Streiff  

Guests: Donna Garrett, Jennifer Ghormley, Mary Ghormley, RC Gorhmley, John Parker, Flora Martinez, Vicki Mumma, Phil Dunn, Carmen & Charles Bowling, JE Richards, Rudy Reveles, Val Allred, Don Ruward, Roberto Jordan, Rick Kinder, Rob Coopet, Susan Coopet, Dan Olin, Ernie Parker, John Sanders, Kevin Blake (and someone who scribbles).

Agenda

  1. Bob Scott called the meeting to order at 9 am
     
  2. Proof of Notice:  Bob Scott represented that proof of notice had been made.
     
  3. Roll Call:  Six Directors were present, constituting a quorum and all business official
     
  4. Approval of Minutes of the June 12, 2010 regular meeting:  Jim Davis moved to approve, Al Tucker seconded and motion carried.
     
  5. Committee reports:
     
    1. Wildfire Mitigation:  RC Ghormley reported that notice of the project has been posted on the website along with points of contact for individuals who want to participate.  John Albert is coordinating the work along the roads and in the POA easement, Linda Brown is coordinating work in the Conservancy area and Tony Riley and John Noard will be working with those owners interested in fuel breaks on individual lots.  Michele Blake is coordinating the individual lot work.  Owners will be notified when work will be in their area by posting on the website.
       
    2. Bridge Replacement:  Bob Scott reviewed the fact that our bridge at the Exit 6 entrance does not meet the CDOT standard of 120K pound load capacity (it is rated at 80K pounds).  Reinforcement of the existing bridge is not feasible because engineers can’t certify the load capacity due to the blending of new materials with the original materials used.  They are reluctant to even do the engineering on that method unless we would give them a “hold harmless” clause in their contract.  It is also questionable if we could get it insured without an engineer’s certification.  Joe Richards volunteered to research his steel construction resources that do retrofits of steel structures.  Bob Scott, after some discussion, said he would solicit participants in a property owner committee to further research our options.  Bob will advertise for volunteers on the website.  The question of whether we could obtain some political backing for some assistance on the project and its financing was brought up.  The Board discussed the financing option available to the Metro District through the USDA.  The new committee and the Board will work together to arrive at a solution to this challenge.
       
    3. Pond Maintenance:  Linda Brown reported that she had sent her presentation on weed mitigation in the ponds within the Conservancy to the Greenland’s Trust.  They are of the opinion after reviewing the plan and pictures that the use of only one weed raiser will be insufficient and we should consider a different process.  Greenland’s Trust represents that they have no funds available to assist and Linda is checking into that.  Weed removal is on hold at this time.
       
    4. Firebreaks in the Conservancy:  Since the ponds were considered a source of water for firefighting, Linda is attempting to go through C.K. Morey’s office to see if we could combine the firebreak work with the weed clearance of the ponds to grant better access to that water supply.  Next calendar year will be our best opportunity to seek assistance with these costs.

      Dona Garrett suggested Linda contact the NRCS for possible assistance and will provide her with contact information.

    5. Roads:  John Albert reported that we have complete hauling road base for this calendar year with 4.6 miles having been accomplished.  The Road budget has approximately $87K remaining, which includes projected snow removal costs.  For the balance of the year, road maintenance will consist of continued grading, bar ditch repair and culverts.  John received a sincere “thank you” for recent work done on Hidden Meadows.
       
    6. Covenants:  Jim Davis reported on a draft Resolution for adoption by the Board that will cover the nine principal areas of Policy and Procedure that are required of homeowner/property owner associations under Colorado Statutes.  It was pointed out that although our current SFTR covenants already address 90% of the areas required, a formal Resolution of the Board adopting them is required.  The Board has taken this opportunity to set forth specific actions and remedies in the enforcement of our covenants.  It was requested that the draft be posted on the website for property owners to review.  The Board agreed to do so, along with the explanation that this is not an issue subject to property owner vote and approval, as it is required by statute.
       
    7. Finance:  Nancy Allred handed out copies of the 2009 Review of the SFTR POA books by the firm of Dixon & Waller, citing that our financial records conform to generally accepted accounting principles.  Nancy also handed out the year-to-date financial statement and budget comparison.
       
    8. There being no other reports from Committees, Bob Scott reminded the audience that they will soon receive the annual meeting package and owners should watch the website for announcements on that meeting, now scheduled for October 9, 2010.
       
    9. Al Tucker made the motion for adjournment, with Nancy Allred seconding, and the meeting was so adjourned at 10:05 am.
       

Respectfully submitted by Jim Davis