Santa Fe Trail Ranch POA
Regular Board Meeting
October 17, 2009 - after the Annual Meeting
Pioneer Room at Trinidad State Junior College

Directors present: Jim Davis, Al Tucker, Nancy Allred, Doris Noard, John Albert, J. Alan Aufderheide, Linda Brown, and Fred Streiff.

Director absent: Bob L. Scott.

Agenda

1. CALL TO ORDER – Jim Davis called the meeting to order at 11:00 am.
    
2. PROOF OF NOTICE – Jim Davis gave proof that proper notice of the meeting had been given.
    
3. ROLL CALL & DETERMINATION OF QUORUM – Eight Board Members were present, which made a quorum and all business official.
    
4. ELECTION OF BOARD OFFICERS:

   Bob L. Scott, President
   Jim Davis, Vice President
   Al Tucker, Vice President
   Nancy Allred, Treasurer
   Doris Noard, Secretary

5. APPROVAL OF PREVIOUS MINUTES – John Albert moved to approve the minutes of the August 15, 2009 regular meeting.  The motion carried.
    
6. NEW BUSINESS – SELECT COMMITTEE CHAIRPERSONS
    
   • COMMON AREA – Linda Brown, Bob Scott
      
   • COMMUNITY PREPAREDNESS COMMITTEE (CPC) – Fred Streiff
      
   • ROAD SUBCOMMITTEE – John Albert, Al Tucker
      
   • FINANCE – Nancy Allred, Jim Davis
      
   • COVENANTS – Jim Davis
      
   • COMMUNICATIONS – J Alan Aufderheide.  John Sanders will continue on committee.
      
   • ADDRESSES – Tony Riley
      
   • FENCING & GRAZING – Jerry Withington

   Ranch residents interested in being involved in various committees are welcome to contact the committees.

7. 2009-2010 MEETING DATES

   December 5, 2009
   February 6, 2010
   April 3, 2010
   June 12, 2010
   August 7, 2010
   October 16, 2010

8. DISCUSSION FROM THE FLOOR

   Having a Secret Ballot for annual elections was brought up, with the intent to separate the name of the person voting from the vote.  The Board will have to discuss procedures in the future.

   John Noard discussed thistle weed spraying.  There is a new thistle herbicide recommended by DOW and State of CO.  The herbicide is very expensive, but goes four times further.  The ranch needs volunteers for the annual spring group spraying of the common areas and Adopt A Road areas.  Some thistles are said to be spread by thistle seed in wild bird food.

   The Raton Creek is overgrown.  Dean Oatman, County Extension Officer, was mentioned as a possible resource for this problem.

   Jim Davis brought up the legal issue of the intent to file a case against the POA.  There was a conference call with both attorney’s and the Court.  The suit has not been filed yet, as negotiations continue.  The POA’s intent is to keep the integrity of the Covenants; all other information is CONFIDENTIAL at this time.

9. ADJOURNMENT – John Albert moved to adjourn at 11:30 am.  The motion carried.