Santa Fe Trail Ranch POA
Regular Board Meeting
June 20, 2009   9:00 AM
Lazaro Martinez Station (Fire station on SFTR)

Directors: Present Absent
  Bob Scott, President  
  Jim Davis, Vice President  
  Al Tucker, Vice President  
  Nancy Allred, Treasurer  
  Doris Noard, Secretary  
  John Albert  
  John Sanders  
  Sheryl Smith  

Guests: Rick Kinder, Gillian Hart, Deane Hart, Don Ruward, John Noard, RC & Mary Ghormley, Tom Stephens, Joe Richards.

Agenda

  1. Bob Scott called the meeting to order at 9:00 am.
     
  2. Proof of notice:  Bob Scott gave proof that proper notice of the meeting had been given.
     
  3. Roll call:  Six Directors were present which made a quorum and all business official.
     
  4. Sheryl moved to approve the minutes of the 11 April 2009 special and regular meetings.  The motions carried.
     
  5. Committee reports:
     
    1. Common Area - Bob reported the Railroad is reconsidering the application to lease the Morley crossing with the additional information he has supplied.  He feels optimistic about getting the needed approval.  The POA will need insurance to lease the crossing.  If heavy vehicles can be routed to the Morley crossing, this will affect what the SFTR will do with the current bridge.
       
    2. Roads - John Albert reported crews have been doing road base the last 6 weeks on the North end of the ranch and part of Fox Trail.  Areas still needing road base: Fishers Peak & Hidden Meadow.  With recent moisture, will be doing some road grading.
       
    3. Covenants – no report.
       
    4. Finance – Nancy’s report covered finances through May.  Jim moved to approve the report; motion carried.
       
    5. Communications – John Sanders reported on work to organize ham radio operators on the Ranch.  He has equipment to get a repeater on the Ranch.  This will be available to SFTR licensed ham radio operators.  They will be able to communicate with emergency operations center in Denver.  It was recommended the Communications Committee meet to discuss ham radio operations.
       
    6. Community Preparedness – Sheryl reported there had been two fires by lightning strikes.  Plans have worked successfully to have the designated person at the ranch gate to direct fire personnel.  Fire danger has been mod-high, and then we have been getting some moisture.  RC Ghormley held a meeting on Forest Health for ranch residents.  The application for Firewise Community needs an education event before submission.  Grant money was obtained for clearing the southern ranch border near Wooten going towards I-25.
       
  6. New Business - Cattle will be arriving on the ranch soon for grazing.  Bob Holder was mentioned as a possible speaker for the annual POA meeting in October.  RC mentioned getting a list together of those interested in doing fire mitigation on their property.  Nominations are open for Board positions.
  7. Next regular meeting 15 August 2009.
     
  8. Doris moved to adjourn the meeting at 9:30 am.  The motion carried.

The motion was made and carried to go into Executive Session.  Executive Session was held.

Submitted in draft form by Doris Noard, Secretary on 6/23/2009