Santa Fe Trail Ranch POA
Regular Board Meeting
April 11, 2009 9:00 AM
Lazaro Martinez Station (Fire station on SFTR)
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Bob Scott, President |
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Jim Davis, Vice President |
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Al Tucker, Vice President |
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Nancy Allred, Treasurer |
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Doris Noard, Secretary |
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John Albert |
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John Sanders |
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Sheryl Smith |
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Guests: Carol Rawle, Betty Withington, Val Allred, Ann Scott, Rick Kinder, Gillian Hart, Deane Hart, Ernest Parker, Don Ruward, John Noard.
Agenda
- Bob Scott called the meeting to order at 9:15 am.
- Proof of notice: Bob Scott gave proof that proper notice of the meeting had been given.
- Roll call: Seven Directors were present which made a quorum and all business official.
- Nancy moved to approve the minutes of the 7 Feb 2009 regular meeting. The motion carried.
- Committee reports:
- Common Area - Bob reported the Raton engineer has been working out of town, so has not been able to evaluate the bridge as of the meeting. An application has been completed to lease the Morley crossing to route heavy loads over the bridge. No response has been received yet to the application.
- Roads - John Albert reported routine snow plowing and road grading have been ongoing with Phil operating the grader. The cul de sac on Squaw Creek Lane is being redone to position the road in the proper location. Phone and water connections are in the correct spots.
- Covenants – Al reported the covenant revision passed at the Special Meeting, and there have been no covenant related complaints.
- Finance – Nancy presented the financial report through March ’09, explaining money spent on the bridge study and legal fees with property foreclosure and judgments. The 4/15/09 Sheriff’s Sale was explained to sell Lots 7, 8 & 9 together. A minimum bid must be met to cover delinquent dues, legal fees and interest. The highest bidder must present money to the Sheriff within one hour of the Sale.
- Communications – John Sanders reported a request for a moderator for the SFTR Forum. The Forum has a policy for postings and if violations occur, the posting will be removed. Considering freedom of speech and no one to police the forum, there will be no changes at this time. Patrick Roehl has worked on the SFTR web site so key people are notified of any changes with updated resident information. This has been working very well, and everyone thanks Pat for the volunteer work he does on the ranch site. The Communications Committee will look at organizing ham radio operators on the Ranch.
- Community Preparedness – Sheryl reported the Committee met March 14, 2009. They discussed drought, fire danger and perspective on the upcoming summer. Responsibilities of the area leaders were reviewed. As always, watch for fires and smell for smoke. The Committee is checking into the possibility of a Reverse 911 System for the County to communicate an emergency to the Ranch. They are looking at the cost for the Ranch per year, and cost per event. The new information sign on the Ranch looks excellent and thanks to Bob Scott for getting the sign completed. The fire warning level shown on the web site and the Ranch sign will be coordinated in the future. RC Ghormley has volunteered to work with future grants on fire mitigation.
- New Business - There was a discussion of tree clearing on Tall Oaks and cul de sacs. There may be grant money for fuel breaks for infrastructure protection. With right of way cleared on both sides of the road to meet the prescription, there would be less shade and the roads would dry faster after precipitation.
Gillian Hart said there were small scholarships for Trinidad State Jr College students to work in biology and environmental areas. There may be a possibility that this work could be done on SFTR.
- Next regular meeting 20 June 2009.
- Doris moved to adjourn the meeting at 9:40 am. The motion carried.
Fire & Smoke Watchers Training presented by Eddie Gieske followed the Board Meeting.
Submitted in draft form by Doris Noard, Secretary on 4/18/09