Santa Fe Trail Ranch POA
Regular Board Meeting
October 18, 2008 - after the Annual Meeting
Sullivan Student Center at Trinidad State Junior College

Directors: Present Absent
  Bob Scott, President  
  Jim Davis, Vice President  
  Al Tucker, Vice President  
  Nancy Allred, Treasurer  
  Doris Noard, Secretary  
  John Albert  
  John Sanders  
  Sheryl Smith  

Guests: Rick Kinder, Nick Schneider, Linda Brown, Frances Purswell-Montoya, Deb Roberts, Steve Smith, Mary Dye, Sue Spanner, Anne Scott, R.C. & Mary Ghormley, Mike & M.J. Shelton, Phillip Dun, Vicki Mumma, Lynne & John Parker, Tom & June Stephens, Kate Kerr, Dave Imesch, Fred & Harriet Vaugeois, Greg & Joan Beaumont, Carol Rawle, Ernie Parker, Robin Murphy, John Noard, Val Allred, James Leffingwell, Carol Bates, Ed Hockett, David & Geneva Brenton, Don & Barbara Blake, Alice Hanson, Brett Chambers, Steve & Elaine Renning, Donna Garrett, Betty & Jerry Withington, Dennis & Nancy Scott, Ron & Carol Rankin, Tom Winchell, Irene & Jerry Forbes.

Agenda

  1. CALL TO ORDER – Nancy Allred called the meeting to order at 10:50 AM.
     
  2. PROOF OF NOTICE – Nancy Allred gave proof that proper notice of the meeting had been given.
     
  3. ROLL CALL & DETERMINATION OF QUORUM – Seven of the eight board members were present, which made a quorum and all business official.
     
  4. OLD BUSINESS –
     
    1. ANNOUNCEMENT OF FINAL ELECTION RESULTS – John Sanders announced that Nancy Allred and Al Tucker were elected as board members.
       
    2. ELECTION OF OFFICERS – Sheryl Smith nominated Bob Scott to serve as President. Nancy Allred nominated Jim Davis to serve as Vice President. Jim Davis nominated Al Tucker to serve as Vice President. John Sanders nominated Nancy Allred to serve as Treasurer. Jim Davis nominated Doris Noard to serve as Secretary. All nominations were approved.
       
    3. APPROVAL OF PREVIOUS MINUTES – A motion was made to approve the minutes of the August 2008 board meeting. The motion carried.
       
  5. NEW BUSINESS –
     
    1. APPOINTMENT OF COMMITTEE CHAIRS – Bob Scott was appointed to chair the Common Area Committee. John Albert was appointed to chair the Road Committee. Al Tucker was appointed to chair the Covenants Committee. Sheryl Smith was appointed to chair the Community Preparedness Committee. Nancy Allred was appointed to chair the Finance Committee. John Sanders was appointed to chair the Communications Committee. Jerry Withington was appointed to chair the Fencing & Ranching Committee. Tony Riley was appointed to chair the Address Committee.
       
    2. SELECTION OF FUTURE MEETING DATES – Future board meetings will be held 12/13/08, 2/7/09, 4/11/09, 6/20/09, 8/15/09, and 10/17/09. These meetings will be held at the Fire Station on Fox Trail, except for the last, which will be held at Trinidad State Junior College. All meetings will begin at 9:00 AM.
       
    3. HEALTH SERVICES DISTRICT – Jim Davis discussed the proposed new district and encouraged registered voters to research the issue including the district’s service plan (recently posted on the SFTR website) and to vote.
       
    4. ENERGY CO-OP – Jim Davis discussed the proposed project and plans to post details on the SFTR website soon.
       
    5. COMMUNITY FRIENDSHIP DINNERS - June Stephens discussed Christmas and Valentine’s Day dinners and invited all property owners to watch the SFTR website for details and to attend.
       
    6. WOMEN’S GROUP / SFTR LOGOWEAR – Sue Downs discussed the newly reformed Women’s Group. They are selling SFTR logowear to raise funds for SFTR projects. See the SFTR website for details.
       
  6. NEXT MEETING – The next meeting will be held on December 13, 2008 at 9:00 AM at the Fire Station on Fox Trail.
     
  7. ADJOURNMENT – John Sanders moved that the meeting be adjourned. The motion carried and the meeting was adjourned at 11:25 AM.

Submitted in draft form by John Sanders, Secretary, on November 15, 2007.