Santa Fe Trail Ranch POA
Regular Board Meeting
April 12, 2008   9:00 AM
Lazaro Martinez Station (Fire station on SFTR)

Directors:		Present	Absent
	Bob Scott, President
	Jim Davis, Vice President
	Tony Riley, Vice President
	John Sanders, Secretary
	Nancy Allred, Treasurer
	John Albert
	Rick Kinder
	Doris Noard
	Sheryl Smith

Guests:  Don Blake, R.C. Ghormley, Val Allred, Jerry Withington, John Noard, Linda Brown, and Ann Scott.

Agenda

1. CALL TO ORDER – Bob Scott called this meeting of the Board to order at 9:00 AM.
    
2. PROOF OF NOTICE – Bob Scott gave proof that proper notice of the meeting had been given.
    
3. ROLL CALL & DETERMINATION OF QUORUM – All nine board members were present, which made a quorum and all business official.
    
4. OLD BUSINESS –
    
   1. APPROVAL OF PREVIOUS MINUTES – A motion was made to approve the minutes of the February 2008 board meeting.  The motion carried.
       
   2. COMMITTEE REPORTS – The following committees reported:
       
   1. Common Area / CBM – A station usage agreement was drafted and will be submitted to the FPFPD for approval.  Jim Davis is continuing to research the SFTR Community Building, and will meet with our lawyers on this topic and on the unrelated topic of the need to update our governing documents to comply with new state regulations
       
   2. Roads – John Albert reported that work is in progress on roadside ditches and grading, and planned road basing will begin in May.
       
   3. Covenants – Rick Kinder reported no activity.
       
   4. Emergency Services – Sheryl Smith reported the Handbook is being redone and preparations are being made for wildfire season.  The next meeting will be in early May.  Plans are being made to invite Colorado and New Mexico officials to the next Fire Wise educational event.
       
   5. Communications – John Sanders reported no activity.
       
   6. Finance – Nancy Allred reviewed the financial reports and reported that while collection efforts are producing some results, more property owners than expected have not yet paid their 2008 dues.  She also reported that the POA’s state and federal tax returns have been submitted and that the POA paid about $450 in taxes.  Nancy researched the possibility of converting the POA to 501(c)3 status, but determined that the POA would not qualify unless we opened our community to the public.  Jim Davis reported that the collection/foreclosure procedures are proceeding on our most delinquent accounts and that legal documents should be filed by April 16, 2008.
       
   7. Addresses – Tony Riley reported no activity.
       
5. NEW BUSINESS –
    
   1. Doris Noard reported that the newly reorganized Women’s Group had its first meeting.  Minutes are on the SFTR website.  The next meeting will be at Sue Spanner’s house on Sunday April 20, 2008 at 1:00 pm.
       
   2. Las Animas County Health Services Project – Jim Davis reported that a Needs Assessment has been completed, and a Service Plan is being written.  If the county commissioners approve the Service Plan, a one-cent sales tax increase to fund the new special district will need to be approved in the November 2008 election.  These funds will be used by the new special district to improve healthcare in Las Animas County.  A meeting of the project group will be held Thursday April 17, 2008 at Trinidad State Junior College.  Jim will provide more information on the SFTR website.
       
6. NEXT MEETING – The next meeting will be held at 9:00 AM on June 21, 2008 at a location to be announced.
    
7. ADJOURNMENT – John Sanders moved that the meeting be adjourned.  The motion carried and the meeting was adjourned at 10:10 AM.

Submitted in draft form by John Sanders, Secretary, on April 12, 2008.