Santa Fe Trail Ranch POA
Regular Board Meeting
February 16, 2008   9:00 AM
Lazaro Martinez Station (Fire station on SFTR)

Directors:		Present	Absent
	Bob Scott, President
	Jim Davis, Vice President
	Tony Riley, Vice President
	John Sanders, Secretary
	Nancy Allred, Treasurer
	John Albert
	Rick Kinder
	Doris Noard
	Sheryl Smith

Guests: Betty Withington, Jerry Withington, Ernie Parker, Val Allred, and John Noard.

Agenda

1. CALL TO ORDER – Bob Scott called this meeting of the Board to order at 9:00 AM.
    
2. PROOF OF NOTICE – Bob Scott gave proof that proper notice of the meeting had been given.
    
3. ROLL CALL & DETERMINATION OF QUORUM – Eight of the nine board members were present, which made a quorum and all business official.
    
4. OLD BUSINESS –
    
   1. APPROVAL OF MINUTES – Jim Davis moved to approve the minutes of the December 2007 board meeting. The motion carried.
       
   2. COMMITTEE REPORTS – The following committees reported:
       
   1. COMMON AREA / CBM – Bob Scott reported the FPFPD board’s new station usage and cleaning fees. A discussion followed and several questions were raised regarding the previous station usage agreement and support of the FPFPD. Jim Davis and Tony Riley agreed to contact the FPFPD board and try to resolve the open questions at the next FPFPD board meeting. Also, the topic of a SFTR Community Building was discussed. Bob Scott moved that the board explore possibilities for a new community building. The motion carried, and a temporary committee was formed with Jim Davis as chairperson.
       
   2. ROADS – John Albert introduced a new contract for road maintenance and after discussion and suggestions for amendment, Jim Davis moved that the board accept the amended contract and authorize that it be presented to the contractors for approval and execution. The motion carried.
       
   3. COVENANTS – Rick Kinder reported that the committee plans to meet in March to review the Covenants with regard to compliance with new state laws.
       
   4. FINANCE – Nancy Allred reviewed the financial reports and reported that the 2008 budget will be posted on the website. Jim Davis reported that collection procedures have begun on delinquent accounts.  Nancy moved to approve payment of the initial legal costs to begin foreclosure proceedings.  The motion carried.
       
5. NEW BUSINESS –
    
   1. Bob Scott reported that the Bylaws may require updating in 2008.  Jim Davis will investigate and report.
       
   2. Doris Noard announced that the SFTR Women’s Group may be reforming.  Projects of interest include a summer Picnic and supporting a new SFTR Community Center.
       
6. NEXT MEETING – The next meeting will be held at 9:00 AM on April 12, 2008 at a location to be announced.
    
7. ADJOURNMENT – John Albert moved that the meeting be adjourned.  The motion carried and the meeting was adjourned at 10:47 AM.

Submitted in draft form by John Sanders, Secretary, on February 17, 2008.