Santa Fe Trail Ranch POA
Regular Board Meeting
December 1, 2007   9:00 AM
Lazaro Martinez Station (Fire station on SFTR)

Directors: Present Absent
  Bob Scott, President  
  Jim Davis, Vice President  
  Tony Riley, Vice President  
  John Sanders, Secretary  
  Nancy Allred, Treasurer  
  John Albert  
  Rick Kinder  
  Doris Noard  
  Sheryl Smith  

Visitors: Mary Dye, Ann Scott, Val Allred, Steve Smith, John Noard

Agenda

  1. CALL TO ORDER – Bob Scott called this meeting of the Board to order at 9:00 AM.
     
  2. PROOF OF NOTICE – Bob Scott gave proof that proper notice of the meeting had been given.
     
  3. ROLL CALL & DETERMINATION OF QUORUM – Seven board members were present, which made a quorum and all business official.
     
  4. OLD BUSINESS –
     
    1. APPROVAL OF MINUTES – John Albert moved that the minutes of the October 20, 2007 board meeting be approved.  The motion carried.
       
    2. COMMITTEE REPORTS –
       
      1. COMMON AREA / CBM – Bob Scott reported that he’ll be meeting with representatives from a bridge engineering firm on Dec 5 to inspect our bridge, and will report those findings to the Board.
         
      2. ROAD – John Albert reported Fisher Peak from Morley to Bumstead’s is being road based.  A section of Tall Oaks will be reworked by scarifying, grading, wetting, and rolling in an attempt to find a method that will minimize washboarding.  A section of Upper Gallinas is also scheduled for road base.  John will follow up with the CO Bureau of Mines concerning fire hazard from the Morley dump.
         
      3. COVENANTS – Rick Kinder reported the Committee met on 17 Nov to review the Covenants and determine if any changes are appropriate.  The Committee will report it’s conclusions to the Board.
         
      4. EMERGENCY SERVICES – Sheryl Smith reported on their 17 Nov meeting in which they discussed the overall organization of the Committee and their goals.  There is a 7 Dec meeting of the Firewise Action group, which Sheryl will attend to represent the SFTR.
         
      5. COMMUNICATIONS – Bob Scott reported that the committee met on November 3rd to plan 2008 activities, and will meet again on January 5th at the fire station to continue the same.
         
      6. FINANCE – Nancy Allred presented the draft 2008 budget and conducted a review of same.  She will email the finalized version to the Board for final approval.  She moved that the dues for the coming year be increased by the CPI.  The motion carried.
         
      7. ADDRESS COMMITTEE – Tony Riley reported that he is working with Robert Valdez at the county to improve communications concerning our addresses and the 911 system.
         
  5. NEW BUSINESS –
     
    1. Mary Dye brought to the meeting’s attention that a case of access easement resulted in the person using the easement owning the property they were crossing, due to some obscure State statute, and suggested that this bears watching by anyone in a similar situation.
       
  6. NEXT MEETING – The next meeting will be held at 9:00 AM on February 16, 2008 at the Lazaro Martinez Fire Station on SFTR.
     
  7. ADJOURNMENT – Nancy Allred moved that the meeting be adjourned.  The motion carried and the meeting was adjourned at 9:45 AM.

Submitted in draft form by Bob Scott, on December 5, 2007.