Santa Fe Trail Ranch POA
Regular Board Meeting
August 18, 2007   9:00 AM
Lazaro Martinez Station (Fire station on SFTR)

Directors: Present Absent
  Bob Scott, President  
  Tony Riley, Vice President  
  John Albert, Vice President  
  John Sanders, Secretary  
  Nancy Allred, Treasurer  
  Bob Dye  
  Rick Kinder  
  Diana Novacek  
  Sheryl Smith  

Visitors: Ann Scott, Val Allred, John Noard, Ernie Parker, Betty Withington, Tom Stephens, June Stephens.

Agenda

  1. CALL TO ORDER – Bob Scott called this meeting of the Board to order at 9:00 AM.
     
  2. PROOF OF NOTICE – Bob Scott gave proof that proper notice of the meeting had been given.
     
  3. ROLL CALL & DETERMINATION OF QUORUM – Seven board members were present, which made a quorum and all business official.
     
  4. OLD BUSINESS –
     
    1. APPROVAL OF MINUTES – John Albert moved that the minutes of the April 2007 board meeting be approved. The motion carried.
       
    2. COMMITTEE REPORTS –
       
      1. COMMON AREA – Bob Scott reported that new load limit signs have been posted on the bridge. Bridge inspection requirements and procedures are being investigated. After discussion, the board decided to post signs near the dumpsters also.
         
      2. FOREST HEALTH / WILDFIRE MITIGATION – Diana Novacek reported the receipt of approximately $65,000 in grant money in May. Since then, we were also awarded $84,000 in federal funding from the 2007 Wildland Urban Interface Grant Program. Additional grant applications are in process. Since the committee’s formation in 2005, their grant applications have resulted awards totaling approximately $246,000. The Community Wildfire Protection Plan has recently been updated and committee members were instrumental in forming the SFTR FireWise Action Group (FWAG), a non-profit 501(c)3 corporation. (Four days after the meeting, FWAG announced that the Colorado Community Forest Restoration Grant Program had awarded them $125,000 to continue work on the Santa Fe Trail Ranch / Vermejo Park Ranch fuel break project.)
         
      3. ROAD – John Albert reported that 75% of the ranch roads had been graded, the remaining 25% will be graded by year’s end, and road basing had already started on selected sections.
         
      4. COVENANTS – Nothing to report.
         
      5. EMERGENCY SERVICES – Sheryl Smith reported that the “Welcome Wagon” package would be ready by the October annual meeting.
         
      6. COMMUNICATIONS – John Sanders recognized Nancy Allred for her efforts in updating the property owner database. It is now more accurate than it has been in the past four years. The entire Board also commended Nancy for her productive collection efforts. Nominations for Board openings will be collected on the website through September 15th, followed by a mailing of the meeting notices and absentee ballots to all property owners.
         
      7. FINANCE – Nancy Allred reported that collections are continuing, but several property owners have been turned over to the county tax office for collection. Expenses have not been excessive, and we plan to stay in budget to allow the creation of the emergency funds reserve account.
         
      8. ADDRESS COMMITTEE - Nothing to report.
         
  5. NEW BUSINESS –
     
    1. An Executive Board Meeting will be held Wednesday September 12, 2007 at 7:00 PM with the SFTR FireWise Action Group board members.
       
  6. NEXT MEETING – The next meeting will be held at 9:00 AM on October 20, 2007 at Trinidad State Junior College.
     
  7. ADJOURNMENT – Nancy Allred moved that the meeting be adjourned. The motion carried and the meeting was adjourned at 10:45 AM.

Submitted in draft form by John Sanders, Secretary, on September 6, 2007.