Santa Fe Trail Ranch POA
Regular Board Meeting
April 21, 2007   9:00 AM
Lazaro Martinez Station (Fire station on SFTR)

Directors: Present Absent
  Bob Scott, President  
  Tony Riley, Vice President  
  John Albert, Vice President  
  John Sanders, Secretary  
  Nancy Allred, Treasurer  
  Bob Dye  
  Rick Kinder  
  Diana Novacek  
  Sheryl Smith  

Visitors:  Mike Shelton, Ann Scott Linda Brown, Ernie Parker, Jerry Withington, Betty Withington, Jim Davis, Val Allred, John Noard, MJ Shelton, Peggy Obrey.

Agenda

  1. CALL TO ORDER – Bob Scott called this meeting of the Board to order at 9:00 AM.
     
  2. PROOF OF NOTICE – Bob Scott gave proof that proper notice of the meeting had been given.
     
  3. ROLL CALL & DETERMINATION OF QUORUM – Five board members were present, which made a quorum and all business official.
     
  4. OLD BUSINESS –
     
    1. APPROVAL OF MINUTES – Nancy Allred moved that the minutes of the previous board meeting be approved. The motion carried.
       
    2. COMMITTEE REPORTS –
       
      1. COMMON AREA – Bob Scott reminded us of the CBM issue to be voted on at the Special Meeting today, and reported on recent CBM activity on Trinidad Lake Ranch. Mike Shelton reported that FEMA might reimburse a portion of the $41,000 spent on snow removal this year.
         
      2. ROAD – John Albert reported that approximately $64,000 of the $238,000 road budget has been spent to date. This includes the snow removal expenses.
         
      3. COMMUNICATIONS – John Sanders reported that the database consolidation efforts have recently produced a more accurate mailing list, but efforts continue regarding the consolidation of all POA data into a single database. Tony Riley volunteered to assist in future efforts.
         
      4. FINANCE – Nancy Allred reported that approximately $9,000 in dues has been collected since the last meeting, reducing today’s accounts receivable balance to approximately $95,000. Nancy is coordinating with the county tax office to collect overdue balances. In addition to the 18% interest charged by the POA, the county will charge the delinquent property owner an additional 10% collection fee, and has the power to auction the property if the taxes and dues are not paid in full. Nancy also reported that if the FEMA funds are not received, the emergency fund can only be created with budget cuts in other areas.
         
      5. ADDRESS COMMITTEE - Tony Riley reported that the post office has created a “MISDELIVERED MAIL” slot at the ranch mailboxes. While there has been improvement in the accuracy of mail delivery, some problems still continue. Tony also reported that he is working with the county’s vendor to incorporate SFTR data in to the county’s 911 mapping system.
         
  5. NEW BUSINESS –
     
    1. Fred Vaugeouis proposed the POA investigate weed control for the ponds along Gallinas Parkway, and fire mitigation work on the conservancy area. Jim Davis suggested that there may be grant money available from Greater Outdoor Colorado for these efforts. Fred agreed to seek permission to perform the proposed work on the conservancy.
       
    2. Betty Withington announced a safety fair on May 19th at TSJC. The event will raise funds for a scholarship to benefit EMTs in memory of Michelle Minion.
       
  6. NEXT MEETING – The next meeting will be held at 9:00 AM on June 16, 2007 at the Lazaro Martinez Station on SFTR.
     
  7. ADJOURNMENT – Nancy Allred moved that the meeting be adjourned. The motion carried and the meeting was adjourned at 9:51 AM.

Submitted in draft form by John Sanders, Secretary, on April 21, 2007.