Santa Fe Trail Ranch POA
Regular Board Meeting
December 16, 2006   9:00 AM
Lazaro Martinez Station (Fire station on SFTR)

Directors: Present Absent
  Bob Scott, President  
  Tony Riley, Vice President  
  John Albert, Vice President  
  John Sanders, Secretary  
  Nancy Allred, Treasurer  
  Bob Dye  
  Rick Kinder  
  Diana Novacek  
  Sheryl Smith  

Visitors:  Julene Gyde, Don Ruward, Carol Rawle, Betty & Jerry Withington, Tom & June Stephens, Rich Armentrout.

Agenda

  1. CALL TO ORDER – Bob Scott called this meeting of the Board to order at 9:00 AM.
     
  2. PROOF OF NOTICE – Bob Scott gave proof that proper notice of the meeting had been given.
     
  3. ROLL CALL & DETERMINATION OF QUORUM – All board members were present, which made a quorum and all business official.
     
  4. OLD BUSINESS –
     
    1. APPROVAL OF MINUTES – Nancy moved that the minutes of the October 14, 2006 board meeting be approved as corrected during the meeting.  The motion carried.
       
    2. COMMITTEE REPORTS –
       
      1. ROAD – John Albert reported that there has been no response from the property owner on Wild Plum regarding the proposed agreement, the POA is in the process of acquiring material for rip-rap from the fire station in Starkville, and the committee’s 2007 planning session will follow this board meeting.
         
      2. COVENANTS – Rick Kinder reported that he will schedule the committee’s next meeting in January and is looking for volunteers to join the committee.
         
      3. EMERGENCY SERVICES – Bob Dye reported that the committee will meet January 13, 2006 at 9:00 AM.  He also suggested that the "Guard shack" be repainted and that the Emergency Services Committee would be happy to take on that project.  (With any willing volunteers gladly accepted).
         
      4. COMMUNICATIONS – John Sanders reported that the high-speed Internet installations began recently, and approximately 6 ranch residents are already receiving service.  The Internet service provider has more equipment on order and plans to install it as soon as it arrives.  The committee scheduled a meeting on January 20, 2006 at 1:00 PM at the fire station on SFTR to discuss the strategy for implementing the enhancements to the database that have already been requested by several committees.  All committee chairpersons are encouraged to attend.
         
      5. FINANCE – Nancy Allred reported that letters have been sent to property owners who are delinquent in their POA dues payments and some payments have been received.  There will be an effort in January to contact the remaining property owners by telephone before further action is taken, but the SFTR POA should employ the same collection techniques that other POAs and the county use, up to and including foreclosure if necessary, to collect the monies owed.  Nancy will ascertain the process used to add delinquent dues to the County tax bills.  Nancy also presented a proposed 2007 budget, which was modified during the discussion.  It was suggested that the annual CPI increase (2.0% this year) be applied to the 2007 dues.  Nancy moved that the board accept the proposed budget including the modifications and CPI increase.  The motion carried.
         
      6. FOREST HEALTH / WILDFIRE MITIGATION – Diana Novacek reported that the SFTR received its official designation as a FireWise Community in 2006.  Continued certification will require educational events, meetings, etc. which the committee will sponsor.  The shaded fuel break project is now complete along 2.5 of the 4.75 miles of our southern and western boundaries that are adjacent to Vermejo Park Ranch, and efforts are underway to secure the funding required to complete the remaining 2.25 miles in 2007.  Diana also reminded all property owners that the committee would like the Work-In-Kind Logs that were requested at the last meeting to be turned in on a quarterly basis.
         
      7. Julene Gyde gave the following progress report on the Bull Hog project:
         
        Work performed to date on original schedule:122.5 hours
        Work remaining on original schedule:67.0 hours
        Work already added beyond original schedule:75.0 hours
        Work expected to be added before project completion:36+ hours
        Total work expected to be performed:300+ hours

        These numbers represent the operator/equipment times and do not include the extensive volunteer efforts required to coordinate and support the project.  Bob Dye expressed appreciation on behalf of the board to the Gydes for their work.

      8. ADDRESS COMMITTEE - Tony Riley suggested we add a reminder to residents in the annual dues billing that they need to contact the County Clerk and Treasurer to verify their new addresses are in the County system.
         
  5. NEW BUSINESS –
     
    1. LOCATION OF FIREWISE SIGNS – It was decided that one of the two new FireWise community signs would be placed at the guard shack, and the second would be placed at the fire station with permission from the Fisher’s Peak Fire Protection District.
       
    2. EXISTING DEVELOPMENT ENTRANCE SIGN – It was decided that the old SFTR sign at the entrance would be removed, and a new sign might be constructed to replace it if there is sufficient support from volunteers.  All property owners who are interested in contributing their time to this effort are invited to meet at the Lazaro Martinez Station (the fire station on SFTR) on January 6, 2006 at approximately immediately after the 1:00 PM Communications Committee meeting.
       
  6. FROM THE FLOOR –
     
    1. Rich Armentrout introduced himself as the new owner of B27.  Rich is also the new Chief Financial Officer at Mount San Rafael Hospital.
       
    2. The gate at the bridge was discussed, and John Sanders agreed to research possible improvements to the video surveillance system that might eliminate the need for the gate and report on them at the next meeting.
       
    3. Jerry Withington mentioned that there are about 5 head of cattle still unaccounted for, but the rest have been moved off the ranch.  If you see any cattle, please call Jerry at 845-0005 or Alan Walter at 846-4683.
       
  7. NEXT MEETING – The next meeting will be held at 9:00 AM on February 17, 2006 at the Lazaro Martinez Station on SFTR.
     
  8. ADJOURNMENT – John Sanders moved that the meeting be adjourned.  The motion carried and the meeting was adjourned at 10:25 PM.

Submitted in draft form by John Sanders, Secretary, on January 7, 2007.