Santa Fe Trail Ranch POA
Regular Board Meeting
October 14, 2006   11:44 AM
Sullivan Student Center at Trinidad State Junior College

Directors: Present Absent
  Bob Scott, President  
  Bob Dye, Vice President  
  John Albert, Vice President  
  John Sanders, Secretary  
  Nancy Allred, Treasurer  
  Diana Novacek  
  Tony Riley  
  Don Ruward  
  Rick Kinder  

Agenda

  1. CALL TO ORDER – Bob Scott called this meeting of the Board to order at 11:44 AM.
     
  2. PROOF OF NOTICE – Bob Scott gave proof that proper notice of the meeting had been given.
     
  3. ROLL CALL & DETERMINATION OF QUORUM – Eight (8) of the nine (9) board members were present, which made a quorum and all business official.
     
  4. NEW BUSINESS –
     
    1. ELECTION OF OFFICERS – The following board members were nominated and elected to fill the following positions:
       
      • President – Bob Scott
      • 1st Vice President – Tony Riley
      • 2nd Vice President – John Albert
      • Secretary – John Sanders
      • Treasurer – Nancy Allred
      • Asst Secretary/Treasurer - Sheryl Smith
         
    2. APPROVAL OF MINUTES – Rick Kinder moved to approve the minutes of the last board meeting. The motion carried.
       
    3. APPOINTMENT OF COMMITTEE CHAIRPERSONS – The following POA members were appointed to chair the following committees:
       
      • Common Area / Coal Bed Methane – Bob Scott
      • Roads – John Albert
      • Covenant – Rick Kinder
      • Emergency Services – Bob Dye
      • Budget – Nancy Allred
      • Communications – John Sanders
      • Address Change/Assignment – Tony Riley
      • Ranching / Grazing – Jerry Withington
      • Forest Management / Wildfire Mitigation – Diana Novacek
         
    4. BOARD MEETING DATES – The following future board meeting dates were scheduled:
       
      • 9:00 AM on 12/16/2006 at Lorenzo Martinez Station (Fire Station on SFTR)
      • 9:00 AM on 2/17/2007 at Lorenzo Martinez Station (Fire Station on SFTR)
      • 9:00 AM on 4/21/2007 at Lorenzo Martinez Station (Fire Station on SFTR)
      • 9:00 AM on 6/16/2007 at Lorenzo Martinez Station (Fire Station on SFTR)
      • 9:00 AM on 8/18/2007 at Lorenzo Martinez Station (Fire Station on SFTR)
      • 9:00 AM on 10/20/2007 at a location to be announced
         
    5. EXPENSE REIMBURSEMENT PROCEDURES – Nancy Allred handed out copies of the new POA expense reimbursement procedure and a copy of the associated request form. In addition, she passed out a list of the folders stored in the POA archive.
       
    6. COMMITTEE MEETINGS – Bob Scott requested that all committees plan at least 3 meetings in the upcoming year and announce the dates via the website calendar.
       
  5. ADJOURNMENT – John Sanders moved that the meeting be adjourned. The motion carried and the meeting was adjourned at 12:03 PM.
     

Submitted in draft form by John Sanders, Secretary, on November 19, 2006.