Santa Fe Trail Ranch POA
Regular Board Meeting
May 13, 2006   Following 9:00 AM Special Meeting
Sullivan Center at Trinidad State Junior College

Directors: Present Absent
  Bob Scott, President  
  Bob Dye, Vice President  
  John Albert, Vice President  
  John Sanders, Secretary  
  Nancy Allred, Treasurer  
  Diana Novacek  
  Don Ruward    
  Tony Riley  
  Rick Kinder  

Guests:  Eddie Gieske, Mary Dye, Heidi Frazier, Frances Purswell-Montoya, Ann Scott, Tom Stephens, June Stephens, Jim Brister, Ed Hockett, Val Allred, Mike Shelton, Mary Jo Shelton, Jim Davis, Peggy Obrey, John Woods, Linda Austin, Charles Austin, Carol Rawle, Sharon Beaver, Monte Beaver, Harriet Vaugeois, Fred Vaugeois.

Agenda

  1. CALL TO ORDER – Bob Scott called this meeting of the Board to order at 10:11 AM.
     
  2. PROOF OF NOTICE – Bob Scott gave proof that proper notice of the meeting had been given.
     
  3. ROLL CALL & DETERMINATION OF QUORUM – Seven (7) of the board members were present, which made a quorum and all business official.
     
  4. APPROVAL OF MINUTES FROM PRIOR MEETING – Tony Riley moved to approve the minutes from the March 11, 2006 board meeting.  The minutes were approved.
     
  5. OLD BUSINESS
     
    1. Harriet Vaugeois paid tribute to Michelle Minion, and mentioned that she will be missed by the community.
       
    2. Committee Reports
       
      1. COMMON AREA – Bob Scott reported that new quotes had been requested regarding the trash removal contract.
         
      2. ROAD SUBCOMMITTEE – John Albert reported that the road contractor has completed 1.8 miles of this year’s 6.2 mile project on Owen Baldwin Parkway.  After the project, the remainder of the year will be focused on spot repair of roads and clearing bar ditches
         
      3. WEED CONTROL SUBCOMMITTEE – Bill Wenstrom announced the 2006 Weed Out on May 27 (see the article on the SFTR website for details) and reminded all property owners to look for areas where noxious weeds are sprouting.
         
      4. COMMUNICATIONS – John Sanders reported there have been no committee meetings (or requests for them), and that work is continuing to consolidate the POA databases.  A request was received from a property owner to reinstate their discussion forum privileges, and advice from the POA Counsel is pending regarding this request.
         
      5. COVENANT – Rick Kinder thanked all those who had worked on the covenant change project that has been ongoing since 2000.  The new covenants document will be posted to the website ASAP.
         
      6. EMERGENCY SERVICES – Bob Dye reported that the updated ES Handbook is on schedule for publication this summer.  He moved that the committee formalize agreements with the SFTR’s northern and southern neighbors for emergency exits.  The motion passed.  Emergency Services will initiate discussions with the mentioned neighbors.
         
      7. FOREST HEALTH – Dave Skogberg reported that the Community Wildfire Protection Plan was completed and signed.  A copy was to board president Bob Scott at this meeting.  The WUI grant paperwork is still in progress and should be presented to state officials within a month.  Payments will be made as soon as funding is released.
         
      8. FINANCE – Nancy Allred presented a year-to-date budget summary and reported that surplus POA funds have been moved into short term CDs.  The SFTR Women's Group asked that they be allowed to purchase two CD's under the aegis of the POA, since they have never formally organized, with the CD's to be controlled by the Women's Group.
         
      9. ADDRESS CHANGE – Tony Riley reported that the project is on track for the August 1, 2006 cutover to new addresses.  There will be a mailing to all property owners when the new addresses are ready.  New road signs are being quoted, and new maps are also planned.  The postal service has agreed to forward first and second-class mail for a period of one year.
         
    3. PAYMENT FOR WATER USED IN FIREFIGHTING – Bob Scott moved that the POA pay the Metro District for all water used by the FPFPD.  Should the water be used as the result of a fire on neighboring property, or to benefit an individual, the cost of the water will be billed accordingly.  The motion passed.
       
  6. NEW BUSINESS – None.
     
  7. FROM THE FLOOR – None.
     
  8. DATE OF NEXT MEETING - 9AM, August 12, 2006 at FPFPD Station 3 (on Old Mission Ridge).
     
  9. ADJOURNMENT – John Albert moved that the meeting be adjourned.  The motion passed and the meeting was adjourned at 10:48 AM.

Submitted in draft form by John Sanders, Secretary, on May 25, 2006.
Approved by the Board of Directors on August 12, 2006.