Santa Fe Trail Ranch POA
Regular Board Meeting
March 11, 2006   9:00 AM
FPFPD Station 3 (on Old Mission Ridge)

Directors: Present Absent
  Bob Scott, President  
  Bob Dye, Vice President  
  John Albert, Vice President  
  John Sanders, Secretary  
  Nancy Allred, Treasurer  
  Diana Novacek  
  Don Ruward    
  Tony Riley  
  Rick Kinder  

Guests:  Steve Rening, June Stephens, Tom Stephens, Mike Shelton, Jerry Withington, Carol Rawle, Mary Jo Shelton, Walt Rening, Dave Skogberg.

Agenda

  1. CALL TO ORDER – Bob Scott called this meeting of the Board to order at 9:00 AM.
     
  2. PROOF OF NOTICE – Bob Scott gave proof that proper notice of the meeting had been given.
     
  3. ROLL CALL & DETERMINATION OF QUORUM – Seven (7) of the board members were present, which made a quorum and all business official.
     
  4. APPROVAL OF MINUTES FROM PRIOR MEETING – The minutes from the January 14, 2006 Board meetings were approved.
     
  5. NEW BUSINESS
     
    1. Committee Reports
       
      1. COMMON AREA – Bob Scott had nothing to report.
         
      2. ROAD SUBCOMMITTEE – John Albert reported that the road contractor is currently applying road material to problem spots, clearing bar ditches, and improving cul-de-sacs to allow emergency vehicles and road equipment to turn around. If weather permits, work will begin on Owen Baldwin (beginning at the south end) in March.
         
      3. RANCHING SUBCOMMITTEE – Jerry Withington reported that the rancher’s last bull was located on Gallinas Parkway just before the meeting. Tony Riley reported that fencing materials should arrive in March to repair the fence along the railroad.
         
      4. ADDRESS CHANGE - Tony Riley reported that the address change mailing is ready to be sent this week to inform all owners about all upcoming address changes and request new street names from owners on streets that will be changing names.
         
      5. COMMUNICATIONS – John Sanders reported that a mailing to all property owners would be sent out shortly. The package will contain information regarding the upcoming address changes, upcoming vote on covenant changes, and newly required annual legal disclosure. Both the Street Name Suggestions and the Covenant Ballot will be due back by 8 May 06 in order to be tallied by the Committees before the May Board meeting.
         
      6. COVENANT – Rick Kinder reported that the covenant change information would be ready to mail out this week.
         
      7. EMERGENCY SERVICES – Bob Dye reported that the committee has met several times this year and is in the process of updating the ESC Handbook. Their goal is to have it ready by June 1st. Several changes have been made to areas and area leaders. See the ESC meeting minutes on the website for more details. To aid communications during emergencies, Bob moved that the board approve funding for the implementation of an Emergency Information Hot Line to be used by the SFTR property owners during times of real or perceived emergency. The motion passed. Details will be announced ASAP.
         
      8. FOREST HEALTH – Dave Skogberg reported that work is continuing on the Community Wildfire Protection Plan. The document is being updated and will soon be ready for final approval.
         
      9. FINANCE – Nancy Allred presented a year-to-date budget summary and reported that the official review of the 2004 financial statements has been received and posted to the website. Existing POA surplus will be moved into short term CD's, and the amount of surplus from last year's road and snow removal account will be determined and added to this year's road funds.
         
  6. OLD BUSINESS - None
     
  7. FROM THE FLOOR – None.
     
  8. DATE OF NEXT MEETING - 9AM, 13 May 2006, at FPFPD Station 3 (on Old Mission Ridge).
     
  9. ADJOURNMENT – Rick Kinder moved that the meeting be adjourned. The motion passed and the meeting was adjourned at 10:12 AM.

Submitted in draft form by John Sanders, Secretary, on March 12, 2006.

Approved by the Board of Directors on May 13, 2006.