Santa Fe Trail Ranch POA
Regular Board Meeting
January 14, 2006   9:00 AM
FPFPD Station 3 (on Old Mission Ridge)

Directors:		Present	Absent
	Bob Scott, President
	Bob Dye, Vice President
	John Albert, Vice President
	John Sanders, Secretary
	Nancy Allred, Treasurer
	Diana Novacek
	Don Ruward
	Tony Riley
	Rick Kinder

Guests:  Betty Withington, Jerry Withington, Ann Scott, Tom Stephens, June Stephens, Bob Gyde.

Agenda

1. CALL TO ORDER – Bob Scott called this meeting of the Board to order at 9:00 AM.
    
2. PROOF OF NOTICE – Bob Scott gave proof that proper notice of the meeting had been given.
    
3. ROLL CALL & DETERMINATION OF QUORUM – Eight (8) of the board members were present, which made a quorum and all business official.
    
4. APPROVAL OF MINUTES FROM PRIOR MEETING – The minutes from the October 22, 2005 and December 10, 2005 Board meetings were approved.
    
5. NEW BUSINESS
    
   1. Committee Reports
       
      1. COMMON AREA – Bob Scott had nothing to report.
          
         1. ROAD SUBCOMMITTEE – John Albert reported that the grading was proceeding with some delays due to equipment problems.  John also reported a $15,000 surplus due to inactivity involving snow removal.
             
         2. RANCHING SUBCOMMITTEE – Jerry Withington reported that 2 bulls are still missing after the roundup and that efforts are still underway to communicate with BNSF Railroad regarding their fence repair responsibilities.
             
      2. COMMUNICATIONS – John Sanders reported that efforts are still underway to update the website database.  This database will be used for all future POA mailings.
          
      3. COVENANT – Rick Kinder reported that the committee met recently to create proposed changes to the covenants document.  New Colorado law mandates some of these changes.  These changes will be explained in a mailing to all property owners.
          
      4. EMERGENCY SERVICES – Bob Dye reported that he recently communicated with Sheriff Casias to follow up on efforts to prosecute trespassers.  The committee is in the process of updating their property owner’s handbook and occupancy listing.  The new security system has been tested and will be installed at the guard shack later this month.
          
      5. FOREST HEALTH – Diana Novacek reported that the Hydro-Ax project is complete, and that the CWPP draft is almost ready for distribution to all property owners.
          
      6. FINANACE – Nancy Allred presented a financial report through December 31, 2005.
          
   2. SB 05-100 COMPLIANCE - The summary of the new law was reviewed point by point, and all mandated requirements are either covered by the Covenants at this time, or will be covered by the updates Covenants.  These items will not require a member vote.
       
   3. ADDRESS AND ROAD NAME PROBLEMS - Bob Scott made a motion to form a new subcommittee to deal with this update, which is strongly recommended by the CWPP report and the newly activated 911 system in the County.  The motion passed.  Tony Riley was appointed Committee Chair.  He outlined the work that has been done in concert with the County Planning and Sheriff’s Departments and on the ranch by volunteers.  An information package will be sent to the members requesting their participation in those items in which we have some flexibility, such as road names.
       
   4. COMMUNITY SLASH PILE.  This concept was discussed by the Board and attendees and discarded as being too problematical.
       
   5. FROM THE FLOOR – None.
       
   6. EXECUTIVE SESSION – An executive session was scheduled for February 1, 2006 at 6:30 PM at FPFPD Station 3 (on Old Mission Ridge) to discuss the CWPP.  This will be a closed meeting.
       
6. DATE OF NEXT MEETING - The next scheduled meeting of the Board will be March 11, 2006 at 9:00am at FPFPD Station 3 (on Old Mission Ridge).
    
7. ADJOURNMENT – Bob Scott moved that the meeting be adjourned.  The motion passed and the meeting was adjourned at 10:56 AM.

Submitted in draft form by John Sanders, Secretary, on January 14, 2006.
Approved by the Board of Directors on March 11, 2006.