Santa Fe Trail Ranch POA
Regular Board Meeting
December 10, 2005   9:00 AM
FPFPD Station 3 (on Old Mission Ridge)

Directors: Present Absent
  Bob Scott, President  
  Bob Dye, Vice President  
  John Albert, Vice President  
  John Sanders, Secretary  
  Nancy Allred, Treasurer  
  Diana Novacek  
  Don Ruward  
  Tony Riley  
  Rick Kinder  

Guests:  Betty Ruward, Betty Withington, Jerry Withington, Mike Shelton, Charles Austin.

Agenda

  1. Bob Scott called this meeting of the Board to order at 9:00 AM.
     
  2. PROOF OF NOTICE – Bob Scott gave proof that proper notice of the meeting had been given.
     
  3. ROLL CALL & DETERMINATION OF QUORUM – Eight (8) of the board members were present, which made a quorum and all business official.
     
  4. APPROVAL OF MINUTES FROM PRIOR MEETING – Don Ruward moved to approve the minutes as posted. The motion passed.
     
  5. NEW BUSINESS
     
    1. Committee Reports
       
      1. COMMON AREA – Bob Scott had nothing to report.
         
        1. ROAD SUBCOMMITTEE – Bob Scott reported in John Albert’s absence that the roadwork was proceeding according to schedule and budget. In 2006, the major item in the roadwork schedule will be Owen Baldwin Parkway.
           
        2. RANCHING SUBCOMMITTEE – Jerry Withington had nothing to report.
           
      2. COVENANT CHANGE – Bob Scott reported that District Court Judge Newnam granted the POA’s petition to change our covenants. These changes will allow the property owners more control over the covenants by reducing the required participation for approval of changes to 51% and eliminating both the future increase in required participation and the requirement for the mortgage holders to approve changes.
         
      3. COVENANT – Rick Kinder had nothing to report.
         
      4. EMERGENCY SERVICES – Bob Dye reported that the new security system installation is in progress, and that there were incidents of trespassing on the ranch last month. Bob will contact the Sheriff to request that these cases be prosecuted.
         
      5. FOREST HEALTH – Bob Scott commended and congratulated Diana Novacek and Dave Skogberg for the highly successful FireWise Tour Event in October. Diana thanked the FHWM committee members and Jerry and Betty Withington for hosting the lunch and Community Wildfire Protection Plan (CWPP) presentation. Diana reported that the Hydro-Ax contractor is scheduled to arrive on the ranch December 14th and will remain until all contracted work is complete. Diana also reported that the committee continues to be very active in the development of the CWPP, future property owner education and communication programs, and work related to applications for future grants.
         
    2. 2006 BUDGET DISCUSSION AND APPROVAL –
       
      • Nancy Allred presented a draft of the 2006 budget.
         
      • Bob Scott moved to increase the monthly payments to the Fisher Peak Fire Protection District (FPFPD) to $100 per month to cover the increased POA usage of Station 3. The motion passed.
         
      • Diana Novacek moved to increase the Forest Health and Wildfire Mitigation (FHWM) committee’s 2006 budget to $6000 to cover expected expenses including distribution of the Community Wildfire Protection Plan and other mailings, and applications for 501c3 status and 2006 grants. The motion passed.
         
      • Diana moved to allow FHWM to apply for 501c3 status. The motion passed. Diana moved that the board allocate $800 for the purchase of a used copier. In exchange for minimal use, the FPFPD has agreed to allow this copier to be located in Station 3. The savings in printing costs to the FHWM committee in 2006 alone is expected to exceed the purchase price. The motion passed.
         
      • Jerry moved to allocate funds to repair the fencing bordering the railroad. The motion was tabled after Tony discussed plans to contact railroad administration and/or state agencies regarding the railroad’s financial responsibilities.
         
      • Bob Scott moved to approve the 2006 budget as modified. The motion passed.
         
    3. FROM THE FLOOR – None.
       
  6. DATE OF NEXT MEETING - The next scheduled meeting of the Board will be January 14, 2006 at 9:00am at FPFPD Station 3 (on Old Mission Ridge).
     
  7. ADJOURNMENT – Diana Novacek moved that the meeting be adjourned. The motion passed and the meeting was adjourned at 10:06 AM.

Submitted in draft form by John Sanders, Secretary, on December 16, 2005.
Approved by the Board of Directors on January 14, 2006.