Santa Fe Trail Ranch POA
Special Board Meeting
December 11, 2004
FPFPD Station 3 on SFTR

Directors:		Present	Absent
	Bill Wenstrom, President
	John Albert
	Bob Dye
	George Gonzalez
	Diana Novacek
	Diane Rader
	Don Ruward
	John Sanders
	Robert Scott

Guests:  None

1. CALL TO ORDER – Bill Wenstrom called this meeting of the Board to order at 1:01 PM.
    
2. PROOF OF NOTICE – Bill Wenstrom gave proof that proper notice of the meeting had been given.
    
3. ROLL CALL & DETERMINATION OF QUORUM - Seven (7) of the board members were present, which made a quorum and all business official.
    
4. 2005 BUDGET – After discussion, John Albert moved that the following changes be made to the 2005 budget.  The motion passed.
    
   • The recent dues increase will be added to the Road Maintenance line item in the budget and renamed "Road Improvement".
      
   • Bob Scott saved the POA $7500.00 annually by changing trash removal contractors at the end of the current 3 year contract.  This amount will be redistributed as follows:
      
   • Add $300 to the Emergency Services Committee to return it to its original budgeted amount.  ($300 was moved from Emergency Services to the Forest Health and Wildfire Mitigation Committee at an earlier date.)
      
   • Add $400 to the Admin-Other budget to cover expected increases in meeting room costs.
      
   • Add $1200 to the Forest Health and Wildfire Mitigation Committee to cover expected expenses of the new committee.
      
   • Add $2500 to the Covenant Committee to cover the expected legal costs of the upcoming covenant changes.
      
   • Add $3000 to our Emergency Reserves.  These funds will eventually be required to repair our bridge.
      
   • Add the remainder to the Snow Removal line item, which will also be modified by any changes in the number of improved lots.
      
5. DATE OF NEXT MEETING - The next scheduled meeting of the Board will be January 22, 2005 at 9:00am at the Fishers Peak Fire Protection District station on Old Mission Ridge.
    
6. ADJOURNMENT – Bob Scott moved that the meeting be adjourned.  The motion passed and the meeting was adjourned at 2:05 PM.

Submitted by John Sanders, Secretary, on December 14, 2004.