Santa Fe Trail Ranch POA
Annual Property Owner's Association Meeting
October 16, 2004
Sullivan Room – Trinidad State Junior College

Directors: Present Absent
  Ed Hockett, Outgoing President  
  Bill Wenstrom, President  
  John Albert  
  Bob Dye  
  George Gonzalez  
  Diana Novacek  
  Diane Rader  
  Don Ruward  
  John Sanders  
  Robert Scott  

Guests:  Dan Jondron, Elizabeth Polasek, Ed Hockett, Dave Skogberg, Genie Albert, Betty Ruward, Ann Scott, June Stephens, Tom Stephens, D. Lee Phelan, Julene Gyde, Bob Gyde, Michelle Minion, Carol Rawle, Todd Nathan, Vicki Mumma, Phillip Dunn

  1. CALL TO ORDER – Ed Hockett called this meeting of the Board to order at 11:33 AM.
     
  2. PROOF OF NOTICE – Ed Hockett gave proof that proper notice of the meeting had been given.
     
  3. ROLL CALL & DETERMINATION OF QUORUM - Nine (9) of the new board members were present, which made a quorum and all business official.
     
  4. ELECTION OF OFFICERS – Bob Scott nominated Bill Wenstrom for president, and Bill was elected president by acclamation.  George Gonzalez nominated John Sanders for VP.  Don Ruward nominated Bob Scott for VP.  Both were elected.  Bill Wenstrom nominated Diane Rader for Treasurer.  Diane was elected.  Bob Scott nominated John Sanders for Secretary/Asst.  Treasurer.  John was elected.
     
  5. NEW BUSINESS
     
    1. COMMITTEE CHAIRPERSONS - Bob was asked to continue chairing the Common Area Committee, and accepted.  Diana Novacek nominated Bob Dye to chair the Communications Committee and Bob was elected.  Don Ruward was asked to continue chairing the Covenants Committee, and accepted.  John Albert was named as co-chair.  George Gonzales nominated Diana Novacek to chair the Emergency Services Committee, and Diana was elected.
       
    2. MEETING SCHEDULE – After discussion, Bob Scott moved to schedule future meetings as follows: Nov 20, Jan 22, Mar 19, May 21, Aug 20, Oct 21/22.  The motion passed.  Diana Novacek will make all appropriate room reservations.
       
    3. APPROVE BUDGET AND DUES INCREASE BY DECEMBER 1 – This item was a reminder item to the board.  There was no discussion.
       
    4. INITIATE CHANGE FOR POA CHECK SIGNERS – Diane Rader will make the appropriate changes.
       
    5. REQUEST OF FUNDING FOR FOREST MANAGEMENT COMMITTEE – After discussion about the available committee funds, it was decided that Diana Novacek would work with other committee chairs to reallocate funds.
       
    6. BUSINESS PRACTICE MOTION – Lee Phelan asked that a policy be considered to prevent kickbacks, etc. related to POA business.  No motion was made.  After limited discussion, Lee retracted his request.
       
  6. FROM THE FLOOR
     
    1. Elizabeth Polasek requested that the POA investigate a security gate at the bridge.  Tom Stephens requested that the entire perimeter be secured before a security gate is added.  After discussion, it was recommended that Elizabeth coordinate a group of property owners to investigate the options and present a proposal to the board at a future meeting.
       
    2. Bill Wenstrom proposed that a presentation be made at a future board meeting from a CBM developer.  Bob Scott moved that Bill make the arrangements for the presentation.  After discussion, the motion passed with one board member in opposition.
       
  7. DATE OF NEXT MEETING - The next scheduled meeting of the Board is set for November 20, 2004 at 9:00am.  The meeting location will be announced prior to the meeting.
     
  8. ADJOURNMENT – John Sanders moved that the meeting be adjourned.  The motion passed and the meeting was adjourned at 12:39 PM.

Submitted by John Sanders, Secretary, on November 5, 2004.