Santa Fe Trail Ranch POA
Regular Board Meeting
August 21, 2004
Sullivan Room – Trinidad State Junior College

Directors:
    Present Absent
  Ed Hockett, President  
  George Gonzalez  
  Flora Martinez  
  Diane Rader  
  Don Ruward  
  John Sanders  
  Robert Scott  
  Bill Wenstrom  
  Jerry Withington  

Guests:  Susanne Spanner, Brad & Robin Evert, Bob & Donna Scott, Dave Skoberg & Diana Novacek, Betty Ruward, Ann Scott, Mike & Mary Jo Shelton, Frances-Purswell Montoya, June & Tom Stephens, Jeff Mattick, Paula Marshall, Steve Rening, Larry Marshall, Dan Olin, Annemarie Marek, Mary & Bob Dye, Janice & Chuck Ferrero, John Albert, Chris & Bret Bolton, Steve Bolton, Todd Nathan, Joyce Wolff, Dan Jondron, Nancy Scott, Michael G. Bahm, Mitzi A. Valdez, Carol Rawle, Jim & Carol Brister, Betty Withington, Nicole Reidy, Rick & Patty Kinder, Pamela Russell, Michelle Minion, John Woods, Janet Woods, Dave Duros, Darla Duros, Harriet Vaugeois, Tom Winchell, Nancy Allred, Val Allred, Sheryl Smith, Louis Steve Smith, Jim Davis, Heidi Frazier, Kristen Spinning, Phil Dunn, Vicki Mumma, Robert Krause.

  1. CALL TO ORDER – Ed Hockett called this regular meeting of the Board to order at 10:33 am.
     
  2. PROOF OF NOTICE – Ed Hockett gave proof that proper notice of the meeting had been given.
     
  3. ROLL CALL & DETERMINATION OF QUORUM - Eight (8) Board members were present, which made a quorum and all business official.
     
  4. APPROVAL OF MINUTES OF PREVIOUS MEETING – Bill Wenstrom moved that the minutes from the May 15, 2004 Regular Meeting be approved as posted.  The motion passed.
     
  5. OLD BUSINESS
     
    1. Committee Reports
       
      1. Emergency Services:   The committee met June 28 and posted minutes on the SFTR web site.
         
      2. Road:  The committee met July 16 and posted minutes on the SFTR web site.
         
      3. Communications:  George Gonzalez reported that since the last meeting, the committee had acted to revoke a member’s SFTR web site privileges.  Another member requested to have his privileges restored, and was reminded of the proper procedure.  John Albert requested that the ESC Contact list on the web be updated.
         
      4. Water System Update:   Mike Shelton reported that leak testing has been performed on 100% of tank 1’s line and 75% of tank 2’s lines.  Jim Davis explained the usage of the second special assessment and answered questions regarding the ongoing litigation.  R.T. Scott reported that the proposed cost of the water delivery would be $27.50 plus approximately 0.8 cents per gallon (for usage below 5000 gallons per month).
         
      5. Coal Bed Methane:   Bill Wenstrom reported on the results of his research since the last meeting.  Bill moved that a committee be formed to investigate the possibilities further.  After some discussion, Bill moved to table his motion.  The motion to table passed.
         
  6. NEW BUSINESS
     
    1. Financial Report:   Diane Rader reported that the CPA reviewed 2003 financial statement was now available.  She also mentioned that 42 letters were sent to property owners who had an outstanding balance.  Bill Wenstrom moved to accept the financial report as presented.  The motion passed.
       
    2. Proposal to create forest management committee:   Diana Novacek moved to create a new standing committee – the Fire Mitigation and Forest Health committee.  The motion passed and Ed Hockett appointed Diana as the chairperson of the new committee.
       
    3. Annual Meeting Preparation:   Ed asked for suggestions for programs for the Annual Meeting.  Diana Novacek’s new committee was asked to prepare a presentation.
       
  7. FROM THE FLOOR – None.
     
  8. DATE OF NEXT MEETING - The next scheduled meeting of the Board is set for October 16, 2004 at 9:00am in the Sullivan Room at Trinidad State Junior College.
     
  9. ADJOURNMENT – Bob Scott moved that the meeting be adjourned.  The motion passed and the meeting was adjourned at 12:01PM.

Submitted by John Sanders, Secretary, on August 22, 2004.