Santa Fe Trail Ranch POA
Board Meeting
October 4, 2003
Sullivan Room, Trinidad State Junior College

Board Members Present: George Gonzalez Ed Hockett Diane Rader Jerry Withington John Sanders Bob Scott Don Ruward

Board Members Absent: Monica Leche Bob Santoro   Also Present: Gail Thomas

Guests: Rick Johnson Mary Jo Shelton Betty Ruward Michelle Minion Mike Shelton Betty Withington

1. CALL TO ORDER – Rick Johnson called this meeting of the Santa Fe Trail POA Board to order at 10:02 AM.
    
2. PROOF OF NOTICE – Mr. Johnson gave notice that that legal notice of this meeting had been given.
    
3. INTRODUCTION AND ROLL CALL – Seven Board members were present when roll was called.
    
4. DETERMINATION OF QUORUM – Seven members present made a quorum and all business official.
    
5. ELECTION OF OFFICERS – Rick Johnson opened the floor for nominations for president. Jerry Withington nominated Ed Hockett. Ed Hockett was approved unanimously as President. Ed Hockett assumed control of the meeting and called for the nomination of two Vice presidents. The names of George Gonzalez and Bob Scott were submitted and approved unanimously. Nomination of Don Ruward for Secretary was made by John Sanders and approved unanimously. Motion was made by Diane Rader for Don Ruward as Assist. Secretary and unanimously approved. Finally, Diane Rader was nominated for Treasurer and unanimously approved.
    
6. NEW BUSINESS – Committee Chairs. The Board appointed the following chairpersons:

   Emergency Services – Michelle Minion
   Communications – George Gonzalez with John Sanders as Co-Chair
   Covenant Committee – John Sanders
   Common Area – Bob Scott Chair with Bill Wenstrom as Weed Control and Jerry Withington as Ranch activity
   Beautification Committee (inactive at present)

   Discussion to have Board meetings and Budget meetings together whenever possible. Separate Budget will be scheduled as necessary. All Board members are members of the Budget Committee. Budget must be approved by year-end so meeting date for the Board to approve the Budget is set for November 15, 2003.

   Motion was made by Diane Rader that the Board meet six times per year, the same as last year. Motion was unanimously approved.

   SCHEDULE OF MEETINGS:
   Nov. 7, 2003 – Board Orientation (working meeting)
   Nov. 15, 2003 – Regular Board Meeting
   Jan. 17, 2004 – Regular Board Meeting
   Mar. 20, 2004 – Regular Board Meeting
   May 15, 2004 – Regular Board Meeting
   Aug. 21, 2004 – Regular Board Meeting
   Oct. 15, 2004 – Town Meeting
   Oct. 16, 2004 – Annual Meeting

7. FROM THE FLOOR

   Michelle Minion raised a question concerning the number of meetings that a Board member could miss before some action should be taken. President Ed Hockett said he would research the by-laws and report later.

   Betty Withington asked a question regarding the status of the J lots and their financial obligations required for inclusion into the POA. Ed Hockett reported that the treatment of the J lots is still under discussion regarding utilities, fees and dues. The metro will accept input from the POA Board and the Board will be part of the review process. Bob Scott and Mike Shelton will attend the meeting of the Metro Board on Monday Oct. 6, 2003 at 12 noon.

8. COMMITTEE REPORTS – President Ed Hockett requested the all Committees submit their activity reports to the Secretary prior to the scheduled Board Meetings. Ed Hockett will set Board Meeting agendas two weeks prior to meeting dates.
    
9. NEXT MEETING – There will be a working session held on Friday, November 7, 2003 at a time and location to be named. This will be a board orientation meeting and no official business will be conducted. The next regular Board meeting will be Saturday November 15 at 9 a.m. at TSJC.
    
10. ADJOURNMENT - George Gonzalez moved that the meeting be adjourned. The motion passed. The meeting was adjourned at 11:27 AM.

Submitted by Don Ruward, Secretary on October 8, 2003.