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CALL TO ORDER – Bill Quigley called the meeting to
order at 10:35 am.
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PROOF OF NOTICE – Bill Quigley gave proof of
notice.
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INTRODUCTION AND ROLL CALL – Board Members present:
Harriet Vaugeois, Bill Wenstrom, Michael Hughes, Mike Shelton, Paul Miner, Bob
Santoro, Ed Hockett, and Jerry Whitington. Board Members absent: Rick Johnson.
Guests present: Jim Davis, MaryJo Shelton, Joanne Roundy, Vaughn Roundy,
Michelle Minion, Betty Whitington, Suzie Davis, Fred Vaugeois, Cheryl Benware,
and Barry Benware. Also present: Bill Quigley, Tina Woods, and Gail
Thomas.
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DETERMINATION OF QUORUM – With all board Members
present except Rick Johnson, it was determined that there was a quorum
present.
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ELECTION OF OFFICERS
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PRESIDENT: Harriet Vaugeios is nominated by Rick
Johnson via proxy. Rick Johnson was also nominated, however, he left written
notice that he would decline this nomination. No other nominations. Bob
Santoro moved to elect by acclimation to accept this nomination. Ed Hockett
seconded. Motion passes.
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VICE-PRESIDENT: Mike Shelton is nominated. No other
nominations. Harriet Vaugeois moved to elect by acclimation to accept this
nomination. Bill Wenstrom seconded. Motion passes.
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TREASURER: Bill Wenstrom is nominated. No other
nominations. Paul Miner moved to elect by acclimation to accept this
nomination. Michael Hughes seconded. Motion passes.
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SECRETARY: Ed Hockett is nominated. Bob Santoro is
nominated, but he declines the nomination. Bill Wenstrom is nominated, but
that nomination is withdrawn. Paul Miner moved to elect by acclimation to
accept the nomination of Ed Hockett. Bill Wenstrom seconded. Motion
passes.
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ASSISTANT TREASURER: Ed Hockett is nominated. Paul Miner moved to elect
by acclimation to accept this nomination. Bob Santoro seconded. Motion
passes.
The new Officers for the Santa Fe Trail
Board of Directors are: Harriet Vaugeois, President; Mike
Shelton, Vice-President; Bill Wenstrom, Treasurer;
Ed Hockett , Secretary /Assistant Treasurer.
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2002 BUDGET APPROVAL - Bill Wenstrom reported that
approval can not be made at this time since he is waiting to get accurate
numbers regarding improved and unimproved lots, CPI increases, and interest
income. Discussion moved to the definition of improved versus unimproved lots.
The definition adopted by the Board was any property with a driveway is
considered improved, however, there are some cases where this is not
applicable because the driveway was installed before the Board adopted this
definition. Both Michael Hughes and Bob Santoro feel all members should pay
the same dues regardless of status of their lots. Bill Wenstrom noted that a
change in dues payments would require a vote from the members. Harriet
Vaugeois wants the issue of improved/unimproved lots researched and assigned
it to the Covenant and Budget Committees. Bill Wenstrom will put a statement
together about what the action plan will be, what has been done so far,
specific definitions, and other pertinent information regarding this issue.
Bill Wenstrom discussed his findings regarding the low rate the interest
bearing accounts are receiving at the present time. Mr. Wenstrom would like to
research the other banks to find a better rate. Paul Miner moved to change interest bearing accounts to
“best rate” institution. Mike Shelton seconded. No opposition. Motion
passes.
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APPROVAL OF MINUTES OF PREVIOUS MEETING – Bob Santoro moved to approve the minutes from the August
18, 2001 Board meeting. Jerry Whitington seconded. No opposition. Motion
passes.
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APPROVAL OF MONTHLY FINANCIALS - Paul Miner moved to approve the monthly financial
statements. Mike Shelton seconded. No opposition. Motion
passes.
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OLD BUSINESS
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Research on Revenue-Generating Ideas- It was
determined that this issue will be an Action Item for the Budget Committee.
Jim Davis did volunteer his time to pursue natural resources, such as
forests and gas, as sources of revenue generation.
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Surplus Utility Funds Reallocation- It was determined that the Board
can make the decision to reallocate surplus utility funds as long as the
reallocation falls under the utility “umbrella”. Mike Shelton moved to make
recommendation for money usage at the next Budget meeting. Jerry Whitington
seconded. No opposition. Motion passes.
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Committee Report Updates - None at this
time.
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NEW BUSINESS
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Committee Chairs- The new Committee Chairpersons are as follows: Common
Area Committee: Michael Hughes Emergency Services Committee: Rick Johnson
Covenant Committee: Bob Santoro Communications Committee: Harriet Vaugeois
Bill Wenstom moved to approve the appointees.
Ed Hockett seconded. Eight in favor. One opposed. Motion
passes.
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Voting/ Proxy – Concluding Date- By-laws on this
issue state that voting must close “in meeting.” Ed Hockett will look into
this issue further and present a proposal to the Board at the December
meeting.
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Meeting Dates for Upcoming Year - It was discussed by the Board to
approve Board meeting dates only at this time. Budget meeting schedule will
be discussed during the November work session for final discussion at the
December Board meeting. Paul Miner moved to approve only the six Board Meetings
for the 2002 meeting schedule. Mike Shelton seconded. No opposition. Motion
passes.
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Annual Meeting Date - Bill Wenstrom stated to the
Board that the SFTR Covenants clearly state that the Annual Meeting be held
in October. Exact date to be determined at another time.
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FROM THE FLOOR - None.
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OTHER - Harriet Vaugeois called for a Board Work
Session to be held on November 9, 2001 at 4:30 pm. The meeting will take place
in the home of Michael Hughes. This meeting will give the Board an opportunity
to set up action plans for the upcoming year.
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DATE OF THE NEXT MEETINGS - Budget Meeting will be
held at Century Small Business Solutions, Nov. 17,2001 at 8:00am. Board
Meeting will be held at TSJC, Sullivan Room, Dec. 15, 2001 at
9:00am.
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ADJOURNMENT - Bill Wenstrom moved to adjourn the meeting at 12:40 pm.
Mike Shelton seconded. No opposition. Motion passes.