Santa Fe Trail Ranch POA
BOARD MEETING
June 16,
2001
Trinidad State Junior College, Sullivan Room
| Board Members Present: Bill Bumstead Jim Davis Michael Hughes Richard Johnson Paul Miner Carol Rawle Harriet Vaugeois Robert Walton Bill Wenstrom |
Board Members Absent: Paul Miner Robert Walton |
Accountant: Bill Quigley Assistant: Lisa Stigall Guests: Linda Frost Kristen Spinning Vaughn Roundy |
Call to Order
Bill Quigley called the meeting to order at
9:06 a.m.
Proof of Notice
Bill Quigley gave
proof of notice.
Introduction and Roll Call
The Board Members present were
Bill Bumstead, Jim Davis, Michael Hughes, Richard Johnson, Carol Rawle, and Bill
Wenstrom. Absent were Paul Miner and Robert Walton. Also present was Accountant,
Bill Quigley, Assistant, Lisa Stigall and guests, Vaughn Roundy, Kristen
Spinning, and Linda Frost.
Determination of Quorum
It was
determined a quorum was present.
Approval of Minutes of Previous Meeting of
04/21/01
Bill Wenstrom
motioned to approve the minutes of the previous meeting.
Richard Johnson seconded the motion. There was no opposition and the motion
carried.
OLD BUSINESS
Committee Reports
Budget/Financial Committee
Bill Quigley reported that there would be a Year 2000 budget surplus carry-over in
the amount of $2,371 to Year 2001. Additionally, of the anticipated refund of prior year
taxes paid in the amount of $9,416, $5307.85 has been received. The refund dollars will be
classified under “Other Income” on the budget. There has not
been a determination from the IRS with regard to reimbursement of interest
lost.
The power lines are on the balance sheet and depreciated in a way similar to a leasehold improvement would be depreciated. SFTR is entitled to depreciate the expenditure.
To date we have not received a response to liens that have been filed.
OPEC has agreed to send a check for $1100 toward the cost of trench-sink repairs paid by the POA on Metro’s behalf last fall.
Emergency Services
(Click Here to see report).
Additionally, Neighborhood Watch was discussed at the last Committee meeting and
a representative from the Sheriff’s Department attended. A Neighborhood Watch
sign will be erected near the entrance to the ranch. More information will be
available at the July picnic.
Due to scheduling conflicts the mock evacuation is going to be rescheduled. The Committee is looking to target a date to allow maximum participation.
On July 7, 2001, Burlington Northern Railroad will meet with the Emergency Committee to discuss the use of Exit 2 as emergency egress from the ranch.
Covenant Review
This topic has been tabled per the April
21, 2001, meeting minutes.
Common Area
(Click Here to see report). Many thanks to all of the volunteers for work the work they are doing at the entryway, which should be complete by the end of the summer.
Five (5) trash dumpsters are now in place. There still seems to be a problem with inappropriate disposal of construction trash in these bins. To keep the bears out it is very important to close and latch the lids to the dumpsters after each use.
The ranch bulletin board is in need of repair and will be a topic of discussion at the next Common Area Committee meeting.
The roads are being graded and will be complete in another 2-3 weeks. Material from the bar ditches is being used on the roads. The trenches are being filled in as well. The Committee intends to develop a problem list, prioritize it and use left over funds to concentrate on the problem areas. Many of the roads are nearly down to the foundation. In the future, surfacing will be the only option in these areas. All road issues should be directed to either the Board of Directors or the Common Area Committee. Property owners should not contact the contractor with road issues.
In excess of 30 residents volunteered for common area weed control. Spraying will continue throughout the summer. Additionally, the Weed Control Subcommittee has identified private properties with significant weed growth. Each owner will receive a reminder concerning his or her responsibility to take positive action to control weeds on his or her property. Burlington Northern Rail Road will also be contacted about the weeds in their right-of-way.
Vaughn Roundy hung the “no outlet” symbols on the street sign at each cul-de-sac.
Communications
(Click Here to see report).
Financial statements and minutes are now posted on the web site. Each owner for
which we have an e-mail address is sent a note advising them of the availability
of these documents on the web site. This has helped reduce the use of paper and
mailing costs.
The domain name has been renewed until 2010. The cost was $189.00.
The Committee was not successful in scanning old newsletter articles to the web site. The discs that held the information were damaged and the information lost.
Please post events on the website calendar to help keep owners informed of what’s happening on the ranch and in the area.
Water
The committee meets every other Tuesday at 4:00
p.m. at Jim Davis’ house. The Attorney for SFTR sent a letter to the bonding
company that has generated some significant activity.
On 5/31 Water Committee Members and OPEC held a conference call to discuss expectations and progress. The process should follow a sequence:
Updated Reports
Budget/Finance
The July 21, 2001, budget meeting will be
a work session for the 2002 budget. The anticipated budget surplus will be added
to the budget and allocated appropriately.
Bill Bumstead motioned to accept all committee reports as presented. Bill Wenstrom seconded the motion. There was no opposition and the motion carried.
FROM THE FLOOR
Linda Frost commended the Board on the conditions of the roads and commented on what a wonderful job she feels the Board is doing.
NEW BUSINESS
SFTR Addresses
It was previously agreed to form an ad-hoc
committee to address the address issue. The long-term goal is to GPS locate
every building in the County. All the roads, driveways, and houses on the ranch
will have to be GPS located. It may be required to start over with new addresses
and road names on the ranch to correct mistakes made earlier in assigning street
numbers, eliminate duplicate road names, and eliminate names duplicated
elsewhere in the County.
Other
Jim Davis received a recommendation from a logging
company to consider having some of the trees on the property thinned out.
Thinning will help reduce fire danger as well as give owners and firefighters
access to the canyons. Jim Davis will obtain more information and talk to an
attorney about whether or not the Board needs to obtain a variance to the
covenants. Jim Davis will report at the annual meeting.
It was recommended that the Communication Committee address the election on the web site. There will be three (3) vacancies on the Board of Directors. Jim Davis suggested the formation of a temporary election committee. The members coming off the Board or up for reelection are Jim Davis, Carol Rawle, and Bill Bumstead.
Jim Davis will personally call the 17 remaining property owners that have not responded to the petition for inclusion of lands in the Fisher’s Peak Fire District.
DATE OF THE NEXT MEETINGS
The next Budget Meeting will be
held on Saturday, July 21, 2001, 8:00 a.m. at Century Small Business, 109 E.
Main. The next Board Meeting will be held on Saturday, August 18, 2001, 9:00
a.m. at TSJC.
ADJOURNMENT
Bill Bumstead motioned to adjourn the meeting
at 11:15 a.m. Bill Wenstrom seconded the motion. There was no opposition and the
motion carried.
IMPORTANT NOTICE: Nominations are now being accepted for the annual election of new members to the SFTR Board of Directors. Click Here to submit a nomination from the web site. Nominations must be received by September 1, 2001 in order for the nominee to be placed on the ballot.