Santa Fe Trail Ranch POA
Special Membership Meeting
August 21, 2004
Sullivan Room – Trinidad State Junior College

Directors: Present Absent
  Ed Hockett, President  
  George Gonzalez  
  Flora Martinez  
  Diane Rader  
  Don Ruward  
  John Sanders  
  Robert Scott  
  Bill Wenstrom  
  Jerry Withington  

Members Present:  Susanne Spanner, Brad & Robin Evert, Bob & Donna Scott, Dave Skoberg & Diana Novacek, Betty Ruward, Ann Scott, Mike & Mary Jo Shelton, Frances-Purswell Montoya, June & Tom Stephens, Jeff Mattick, Paula Marshall, Steve Rening, Larry Marshall, Dan Olin, Annemarie Marek, Mary & Bob Dye, Janice & Chuck Ferrero, John Albert, Chris & Bret Bolton, Steve Bolton, Todd Nathan, Joyce Wolff, Dan Jondron, Nancy Scott, Michael G. Bahm, Mitzi A. Valdez, Carol Rawle, Jim & Carol Brister, Betty Withington, Nicole Reidy, Rick & Patty Kinder, Pamela Russell, Michelle Minion, John Woods, Janet Woods, Dave Duros, Darla Duros, Harriet Vaugeois, Tom Winchell, Nancy Allred, Val Allred, Sheryl Smith, Louis Steve Smith, Jim Davis, Heidi Frazier, Kristen Spinning, Phil Dunn, Vicki Mumma, Robert Krause.

  1. CALL TO ORDER – Ed Hockett called this special membership meeting to order at 9:01am.
     
  2. PROOF OF NOTICE – Ed Hockett gave proof that proper notice of the meeting had been mailed to members and posted on the SFTR web site and bulletin board.
     
  3. INTRODUCTION AND ROLL CALL OF BOARD MEMBERS
     
  4. DETERMINATION OF QUORUM – More than 10% of the property owners were present or represented by proxy, which constituted a quorum of the membership.
     
  5. VOTING:
     
    1. Discussion of motion to amend Covenants – Diane Rader reported that prior attempts to change the covenants resulted in only 50% participation.  Annemarie Marek asked about the pros and cons of changing the covenants.  Jim Davis discussed the mechanism for changing the covenants.  Diane Rader explained that the motion would eliminate the mortgage holders’ participation in covenant changes.  Harriet Vaugeois explained the desire of the active owners to control the governance of the ranch.
       
    2. Discussion of motion to increase membership dues – Bob Scott clarified the use of the increased funds, and agreed to post that info on the SFTR web site.
       
    3. Ballots were distributed and collected by John Sanders.
       
    4. John Sanders explained that some proxies had been submitted without a named appointee .  In the cases where the property owners voted on issues, this will be interpreted as a desire to have John Sanders act as their appointee and register their vote.  This interpretation will be posted on the web site, and any anyone who does not want their vote counted as cast can contact John Sanders to have it retracted.
       
  6. FROM THE FLOOR – None.
     
  7. DATE OF NEXT MEETING - The next scheduled special membership meeting is set for September 18, 2004 at 9:00am in the Sullivan Room at Trinidad State Junior College.
     
  8. ADJOURNMENT – Scott moved that the meeting be adjourned.  The motion passed and the meeting was adjourned at 10:18 am.

Submitted by John Sanders, Secretary, on August 22, 2004.