*** This is a draft version.  It has NOT been approved. ***

Santa Fe Trail Ranch POA
Annual Property Owner's Association Meeting
October 22, 2005 9:00 AM
TSJC Student Center Multi-Purpose Room

Directors: Present Absent
  Bill Wenstrom, President  
  John Albert  
  Bob Dye  
  George Gonzalez  
  Diana Novacek  
  Diane Rader  
  Don Ruward  
  John Sanders  
  Robert Scott  

Guests:  James Brister, Nancy & Val Allred, Jan & Chuck Ferrero, Bob & Julene Gyde, Sharon Sorenson & Ernie Parker, Tom Winchell, Bill & Sandy Lovato, Jim & Suzie Davis, Rick & Patty Kinder, Lige Harris, Betty & Jerry Withingon, Jan & Greg Beaumont, John & Helen Dorsch, Shirley Lambert & Carol Alfs, Joyce & Walt Wolff, D. Lee Phelan Sr., Sue Spanner, Stan & Peggy Obrey, Fred & Harriet Vaugeois, Courtney McBride, John Albert, R.C. & Mary Ghormley, Vicki Mumma & Phil Dunn, Heidi Frazier, Tony & Jodi Riley, Tom Stephens, Mike & Mary Jo Shelton, Janet & John Woods, Michelle Minion, Ann Scott, Betty Ruward, Frances Purswell-Montoya, Robert Vega, Carol Rawle, Bret & Chris Bolton, Ed Hockett & Judy Lee, Bill Phillips & Carol Dillow, Ronnie Mack, Steve & Sheryl Smith, Cheryl & Barry Benware, Carol Kaiser-Friedrich, Mike Z., Sherri Thompkins & Carrie Wellman, Carol Bates, James Leffingwell, Eddie Gieske, Pamela Russell, Stephen Renning, Bob & Donna Scott, Darla Duros.

Agenda

  1. CALL TO ORDER – Bob Scott called this annual meeting to order at 9:08 AM.
     
  2. PROOF OF NOTICE – Bob Scott gave proof that proper notice of the meeting had been given.
     
  3. ROLL CALL & DETERMINATION OF QUORUM – Seven (7) Board members were present, which made a quorum and all business official.  In addition, more than 10% of the membership was represented in person or by proxy.
     
  4. APPROVAL OF PRIOR MEETING MINUTES – The minutes of the October 16, 2004 Annual Meeting of Members were approved.
     
  5. COLLECTION OF BALLOTS AND TALLY OF VOTES – John Sanders called for all votes and proxies.  John Sanders, Heidi Frazier, and Darla Duros counted the votes.  Later, John Sanders announced that the new board members were Rick Kinder, Tony Riley, and Nancy Allred.  A small number of votes required further verification, but the vote spread was such that they were not consequential.  The vote counts (announced at the meeting) were:

    Nancy Allred185
    Tony Riley170
    Rick Kinder150
    Carolyn Dillow-Phillips66
    D. Lee Phelan49
    Jeff Mattock3

  6. OLD BUSINESS
     
    1. Health Care Discussion:  Michelle Minion announced an open meeting of the TAHA board at Mt. San Rafael Hospital at 6pm Thursday October 27, 2005 and encouraged everyone to attend.
       
    2. Fencing & Grazing Subcommittee:  Jerry Withington reported the fence along the railroad is in poor condition, and asked members for help in persuading the railroad to take action.  The fencing along the west border is still not done due to prohibitive costs.  The windmill and tanks in Cottonwood Canyon have been restored to working order.  Jerry answered questions about the grazing lease.  The roundup is expected to be completed in early November this year.
       
    3. Covenant Committee:  Don Ruward reported that last year’s covenant change issue is in the hands of the POA lawyer, but has not yet been filed with the court.  No court hearing date has been set in the boundary line case.  There are additional ongoing right-of-way disputes.  Don reiterated that mobile homes were permissible only as temporary dwellings while homes were being constructed.
       
    4. Emergency Services Committee:  Bob Dye reported that the completion of the new security system will be discussed at the next committee meeting.
       
    5. Road Committee:  John Albert reported that 9.5 miles of road resurfacing were completed as of September.  The committee plans to resurface all POA roads as needed, and estimates that resurfacing will be required every 8 years.
       
    6. Forest Health & Wildfire Mitigation Committee:  Diana Novacek reported that the committee’s reports are posted on their new website: www.sftrforest.org.  In addition, she offered handouts on FireWise site selection and retrofit.
       
  7. NEW BUSINESS - All new business was deferred to the Board formation meeting, which will follow this meeting.
     
  8. FROM THE FLOOR - None.
     
  9. DATE OF NEXT MEETING – Scheduling of the 2006 Annual Meeting was deferred until the Board formation meeting.  (At that time, it was scheduled for October 8, 2006 in the TSJC Student Center.)
     
  10. ADJOURNMENT – The meeting was adjourned at approximately 11:30 AM.

Recorded by Don Ruward.  Submitted in draft form by John Sanders, Secretary on October 24, 2005.