Santa Fe Trail Ranch POA
Annual Meeting
TSJC Massari Auditorium
October 19, 2002
MINUTES

1. CALL TO ORDER - President Harriet Vaugeois called this regularly scheduled annual meeting to order at 9:08 A.M. She immediately yielded the floor to Bill Quigley of Century Business Solutions for the purpose of facilitating the meeting.
    
2. PROOF OF NOTICE - Mr. Quigley confirmed that his office had given legal notice of this meeting.
    
3. INTRODUCTION AND ROLL CALL - Mr. Quigley introduced the current POA Board of Director members and called roll. He found six present and three absent.
    
4. DETERMINATION OF QUORUM - Mr. Quigley certified that a quorum was present. 103 lots were represented in person or by proxy before the meeting started.
    
5. APPROVAL OF MINUTES OF PREVIOUS MEETING - Mr. Quigley entertained a motion to approve the minutes as written. Approval was moved by Nancy Scott. The motion passed.
    
6. COLLECTION OF BALLOTS AND TALLY OF VOTES - Mr. Quigley pointed out that only three candidates were running for three vacant Board positions.

   Consequently, the membership could finish voting and tally the votes, or vote to accept the candidates by acclamation. Jim Davis moved that the candidates be accepted by acclamation. The motion passed. The Final vote totals were later determined to be: George Gonzales 106, Monica Leche 84, Diane Rader 110.

7. OLD BUSINESS
    
1. Committee Reports - All committee reports had been posted previously on the web site, and had been discussed at the Town Hall Meeting the night before. Jim Davis did distribute a letter from the Metropolitan Board discussed the previous evening to all property owners who were not in attendance at that time. Mr. Davis indicated there was an error in the breakdown of costs on page 2. Under engineering there are two listings: current and on going. One is for ongoing engineering consultation. $5,900, however, is the estimated cost of water to perform system testing. He also said that he needed to explain why the law suit was only asking for $404,000 when the expected completion cost is over $500,000. He noted that some items could not be included such as legal fees at this time, administration fees, and the costs for submersible pumps and other modifications we had recently decided were necessary. Finally, begging the pardon of elder property owners he could no longer restrain himself in vigorously urging success to the Air Force Academy in their football game that day against Notre Dame University. [Secretaryıs note: Unfortunately, Notre Dame prevailed]
    
2. Jerry Whitington announced that contrary to a statement made on the web site forum, the rancher leasing the Ranch for his cattle has not yet started to round them up. This will probably begin in November.
    
8. NEW BUSINESS
    
1. SFTR Budget - There were no comments or questions about the current 2002 budget nor about the proposed 2003 budget.
    
2. From the Floor - No new business was offered by the property owners present.
    
9. DATE OF NEXT MEETING - The 2003 Annual Meeting of the SFTR POA will be October 4, 2003.
    
10. ADJOURNMENT - With no further business to conduct Harriet Vaugeois moved the meeting be adjourned.  The motion passed and the meeting adjourned at 9:24 A.M. sixteen minutes after it had started.

Submitted by Ed Hockett, Secretary, October 20, 2002