SPECIAL OWNER’S MEETING, JUNE 1, 2024, 9:00AM, MOC
Santa Fe Trail Ranch POA
Special Owners Meeting
Date: June 1, 2024
Time: 9:00am
Location: SFTR MOC
Purpose:
The purpose of the Special Owners Meeting is to vote on the proposed changes to the Santa Fe Trail Ranch Property Owners Association’s Declaration of Protective Covenants, Conditions and Restrictions (our “CCR’s”).
Process:
- Below (Ballot Measures) is a listing of ballot measures for your consideration.
- There are four (4) measures on the ballot. You are requested to vote either Yes or No on each of the four (4) measures. If you do not vote for a particular measure, it will not be counted as a vote for that particular measure.
- Once you have made your selections, please place your ballot in the enclosed envelope.
- Please ensure that name address and lot number are included on the envelope. This will allow us to ensure that you are entitled to vote and that your vote is not duplicated.
- You can drop off your ballot at the MOC or mail it in to the address on the envelope with appropriate amount of postage attached (if mailing) or bring your ballot with you to the meeting.
- You can also drop off your ballot at the guard shack no later than 6:00pm on Friday May 31st.
- Ballots must be received at the MOC no later than the start of the meeting on June 1, 2024.t.
- The POA is not responsible for any ballots that are lost in the mail or do not arrive at the MOC by the start of the meeting.
Multi-Lot Owners:
For owners that own multiple lots only, your return envelope will have your multiple lot numbers noted on the bottom. We will multiply your vote on each ballot measure by the number of lots noted. This allows you to provide only one ballot and we will ensure that the votes are cast for each of your lots.
Link to Updated CCR’s:
If approved by vote, the ballot measures will become part of our updated CCR’s. For your convenience, we have included a link on our official website that will allow you to see how these ballot measures are reflected in the updated CCR’s. In addition, there are other changes included in the DRAFT that include the correction of typo’s, addition or correction of titles for clarification, definitions added, a table of contents added and other CCIOA required changes, which do not require a vote of the Owners.
For any questions, please contact Carol Smith, POA Secretary at @email
The link to the Proposed CCR’s and Ballot Measure's can be found by clicking the links below:
Ballot Measures – Updated 04-01-24
Shall the Santa Fe Trail Ranch Property Owners Association’s “Declaration of Protective Covenants, Conditions, and Restrictions” dated 7 June 2017 be amended as follows:
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No. |
Amendment |
Yes |
No |
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1 |
Revise Section 3.5.1.9 to clarify procedure (highlighted words added) - Adjourning an Owners Meeting. 51% of the Owners present may vote to adjourn the meeting from time to time without notice other than announcement at the meeting, for a total period or periods not to exceed thirty (30) days after the date set for the original meeting. The location of the reconvened meeting shall be announced at the meeting prior to adjournment. |
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Add new clause to Article 5 – 5.1 Owners are Responsible for all Parties. Owners are ultimately responsible for their actions and the actions of their visiting family members, guests, and contractors. |
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3 |
Add new clause to Article 5 – 5.8.6 Owner’s Responsibility During Construction Process. Owner is responsible for self and responsible for any contactors utilized on their property regarding the following requirements: 5.8.6.1 Sanitation. During any construction process, on site sanitation is required, using a portable toilet facility or the Owner’s other sanitation facilities. 5.8.6.2 Trash removal. The Association’s trash facilities are not allowed to be used for any construction refuse. This includes all construction debris generated by the Owner or a Contactor. Owners and Contractors can either use an on-site dumpster or haul their trash off the ranch for disposal. 5.8.6.3 Permits. Owners are responsible to have a copy of their issued permits on site and available for inspection by county officials, the Covenants Committee or Board member(s), as requested. |
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4 |
Add new clause to Article 8 – 8.6.2.3.4 No Employment, Sub-Contracting or Equipment Rental. It is a policy of the Association that at no time shall any director accept employment with a contractor employed by the association, nor shall any director perform work as a paid contractor for the association. At no time shall any director seek reimbursement for use of their personal equipment in support the association’s activities. However, the board, at it’s sole discretion, may provide a waiver, in advance, for this clause if the requirement for the association so warrant that a board member is deemed to be qualified and has appropriate liability insurance to perform said services. |
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